Administrative Assistant to Executive Director, Indigenous Health
3 weeks ago
Job Summary
The Administrative Assistant to the Executive Director, Indigenous Health provides complex administrative and secretarial support to the Executive Director and assists with the activities of the Indigenous Health program.
Key Responsibilities
- Provide administrative support to the Executive Director, including managing the day-to-day operations and resolving problems to ensure accurate and timely delivery of administrative services.
- Coordinate the flow of information, maintain confidentiality, and interact with senior leaders, managers, and administrative staff to convey information and professionally represent the interests of the programs and departments.
- Attend and record senior management meetings, arrange travel and accommodation, coordinate meeting logistics, and submit HR and Finance information.
- Design, create, and maintain correspondence, documents, presentations, and spreadsheets for authorization by the management team.
- Process confidential and sensitive documents and draft and evaluate operating procedures for the assigned areas.
What You'll Do
- Maintain a consistently updated and accurate appointment schedule for the Executive Director and others as required.
- Coordinate meetings, ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
- Respond to verbal and written communication, liaise internally and externally, and screen requests and inquiries to provide a response and/or forward to the designated Leader or other senior staff for reply.
- Provide work direction and guidance to support staff as needed and check the work of others to ensure administrative needs of the area are met.
- Assist in budget development, monitor expenditures, ensure invoices are authorized to predetermined amounts, and analyze and report variances for multiple departments/programs.
What We Bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.
Join one of BC's largest employers with province-wide programs, services, and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (13) with generous vacation entitlement and accruement.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.
The BCCDC is dedicated to preventing and controlling communicable diseases and promoting environmental health for the province of BC.
BCCDC is part of the Provincial Health Services Authority (PHSA).
The Provincial Health Services Authority (PHSA) plans, manages, and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.
Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs:
PHSA and BCCDC is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems.
One of PHSA's North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level.
We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at .
Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples.
These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities.
PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.
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