HR and Legal Operations Specialist

2 days ago


Lévis, Quebec, Canada Pomerleau, Inc. Full time

Job Responsibilities

The successful candidate will be responsible for:

  1. Supporting the team in classifying documentation;
  2. Keeping track of deadlines and administrative procedures up to date;
  3. Organizing and planning internal meetings, training sessions, and events;
  4. Ensuring administrative follow-up of files (contracts, amendments, absences, etc.);
  5. Classifying documentation related to the hiring and departure of employees (declarations, administrative documents);
  6. Organizing and keeping up to date documentation relating to leave, training, and employee evaluations;
  7. Preparing the elements necessary for processing payroll (overtime, leave, bonuses);
  8. Recording the data necessary for issuing KPI reports;
  9. Ensuring the archiving, digitization, and classification of administrative and legal documents;
  10. Ensuring telephone reception and control of email boxes intended for HR or legal;
  11. Writing and formatting various documents: letters, reports, presentations, meeting minutes;
  12. Maintaining office supplies and managing orders necessary for the activity;
  13. Supporting teams: Ensuring the link between the different teams and departments of the company to ensure good communication;
  14. Laying out documents (contracts, leave, absences, etc.);
  15. Monitoring invoices and expense reports;
  16. Assisting in the management of payments and administrative operations related to accounting;
  17. Writing emails and correspondence for the team and ensuring clear and professional communication;
  18. Ensuring administrative monitoring for the smooth running of internal processes.


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