Digital Transformation Project Coordinator

1 month ago

Kelowna, British Columbia, Canada Interior Health Authority Full time
About the Job

Interior Health Authority is seeking a highly skilled Project Coordinator to join our Digital Transformation team on a full-time permanent basis. This role is based in Kelowna, with the option to work from within BC, preferably in the Interior Health/Okanagan region.

What We Offer
  • Employee & Family Assistance Program
  • Employer-paid training/education opportunities
  • Employer-paid vacation
  • Medical Services Plan
  • Employer-paid insurance premiums
  • Extended health & dental coverage
  • Municipal Pension Plan
  • Work-life balance
Salary

The salary range for this position is $67,861 to $97,550. Interior Health Authority establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

About the Role

The Project Coordinator will work collaboratively to support technology upgrade initiatives within the Digital Transformation team. Key responsibilities include:

  • Coordinating and organizing workflow
  • Collecting and analyzing relevant information
  • Providing input on systems testing strategies
  • Evaluating testing outcomes
  • Designing and creating correspondence, documents, presentations, and spreadsheets for authorization by the Digital Transformation team

The successful candidate will assist with the development and implementation of Digital Transformation technologies and activities across Interior Health. This role will support the retrieval, analysis, and presentation of strategic information to help identify best practice processes that are required to support operational decision-making.

Typical Duties and Responsibilities
  • Assists with monitoring and measuring the overall effectiveness of technology upgrade responsiveness and monitors outputs against defined project standards/outcomes
  • Manages project tasks consistent with accepted standard methodologies to ensure the successful and coordinated completion of project milestones, as directed
  • Accountable for provincial liaison for tasks management for the Digital Transformation projects
  • Researches and makes recommendations to the development of systems for workflow and documentation, prioritizes activities, and follows up on action plans and deliverables
  • Organizes and manages the various parts of a project to ensure its success, including assigning and monitoring daily tasks and communication, as well as creating reports and updates for the project manager and other members of management
  • Manages resources within an assigned budget by reviewing financial and statistical reports from applicable systems, monitors expenditures and reports variances, and provides recommendations and input to the Manager/Designate
  • Supports the management and oversees program delivery teams to deliver work per plan and scope, including but not limited to the reviews, verifies and reconciles timekeeping records including overseeing the associated labour costs
  • Assists in the development of project implementation and work plans for the Digital Transformation team, including the identification of key partners, critical timeframes, and processes required to ensure effective identification of program requirements
  • Coordinates activities associated with committees, working groups, and task groups, including collating and reporting progress on key initiatives
  • Provides assistance on project implementation by identifying, collecting, and analyzing relevant information related to systems testing, completing test plan cases, and providing input and recommendations on the evaluation of systems testing
  • Accountable for all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences, including appropriate space, equipment, and materials
  • Liaises with HR and other partners to write and review new policies and processes that may impact day-to-day operations as a result of technology upgrades
  • Develops and collates project materials for senior leadership, including briefing notes, formal reports, spreadsheets, graphs, flow charts, and statistics
  • Compiles and coordinates the dissemination of information and knowledge related to Digital Transformation team projects
  • Accountable for ad hoc requests for information, answers emails, and re-directs queries, as required
  • Supports the financial management of the project by tracking all invoices and costing with finance and creates summary reports as requested

In alignment with IH's Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.

Performs other related duties as required.

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