Executive Support Specialist

1 week ago


Etobicoke, Ontario, Canada Dean Group Full time

**Job Summary**

Dean Group is seeking a highly skilled and experienced Executive Support Specialist to provide administrative support to our Vice President of Marketing and Philanthropy. This is a unique opportunity to work with a high-profile executive and contribute to the success of our organization.

**Key Responsibilities:**

  • Coordinate travel and event schedules for high-profile events, including Fashion Week in Paris and charity galas
  • Manage the executive's calendar, ensuring timely and efficient execution of tasks and appointments
  • Coordinate with travel agents, accommodation providers, and other stakeholders to ensure seamless travel arrangements
  • Prepare and maintain marketing budgets, documents, and expense reports
  • Liaise with social media professionals to ensure consistent branding and messaging
  • Take meeting minutes, update contact lists, and perform other administrative tasks as required

**Requirements:**

  • 5 years of experience as a Personal Assistant or Executive Support Specialist for a high-profile executive
  • Excellent written and verbal communication skills, with a high level of professionalism and discretion
  • Ability to travel extensively, up to 30 overnight trips per year, and work occasional evenings and weekends
  • Must have a reliable vehicle and a valid passport

**What We Offer:**

  • Competitive base salary
  • Health benefits
  • Car allowance
  • Company phone and laptop
  • Bonus
  • 4 weeks of vacation

**Work Environment:**

Our office is located in Etobicoke, and we offer a hybrid work arrangement with 3 days in the office.



  • Etobicoke, Ontario, Canada Dean Group Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at Dean Group. As a key member of our team, you will provide exceptional administrative support to our Vice President of Marketing and Philanthropy.Key ResponsibilitiesOrganize and coordinate travel and event schedules for high-profile events,...


  • Etobicoke, Ontario, Canada Dean Group Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at Dean Group. As a key member of our team, you will provide exceptional administrative support to our Vice President of Marketing and Philanthropy.Key ResponsibilitiesOrganize and coordinate travel and event schedules for high-profile events,...


  • Etobicoke, Ontario, Canada Dean Group Full time

    **About the Role**We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Dean Group. As a key member of our organization, you will provide exceptional administrative support to our Vice President of Marketing and Philanthropy.**Key Responsibilities**• Coordinate travel and event schedules for high-profile events,...


  • Etobicoke, Ontario, Canada Dean Group Full time

    **About the Role**We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Dean Group. As a key member of our organization, you will provide exceptional administrative support to our Vice President of Marketing and Philanthropy.**Key Responsibilities**• Coordinate travel and event schedules for high-profile events,...


  • Etobicoke, Ontario, Canada Dean Group Full time

    **About the Role**We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Dean Group. As a key member of our organization, you will provide exceptional administrative support to our Vice President of Marketing and Philanthropy.Key Responsibilities:Coordinate travel and event schedules, including Fashion Week in Paris,...


  • Etobicoke, Ontario, Canada Dean Group Full time

    **About the Role**We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Dean Group. As a key member of our organization, you will provide exceptional administrative support to our Vice President of Marketing and Philanthropy.Key Responsibilities:Coordinate travel and event schedules, including Fashion Week in Paris,...


  • Etobicoke, Ontario, Canada Dean Group Full time

    About Dean GroupDean Group is a reputable Canadian Real Estate Developer with a rich history of success spanning over 75 years.Our MissionWe are committed to making a positive impact in our community by actively supporting charitable causes through fundraising, event sponsorships, and donations.Job SummaryWe are seeking a highly skilled and experienced...


  • Etobicoke, Ontario, Canada Dean Group Full time

    About Dean GroupDean Group is a reputable Canadian Real Estate Developer with a rich history of success spanning over 75 years.Our MissionWe are committed to making a positive impact in our community by actively supporting charitable causes through fundraising, event sponsorships, and donations.Job SummaryWe are seeking a highly skilled and experienced...


  • Etobicoke, Ontario, Canada Dean Group Full time

    Dean Group is seeking a highly skilled and experienced Personal and Executive Assistant to support the Vice President of Marketing and Philanthropy. This is a unique opportunity to work with a well-established Canadian Real Estate Developer that has been creating tremendous success for over 75 years. The ideal candidate will have 5 years of similar...


  • Etobicoke, Ontario, Canada Dean Group Full time

    Dean Group is seeking a highly skilled and experienced Personal and Executive Assistant to support the Vice President of Marketing and Philanthropy. This is a unique opportunity to work with a well-established Canadian Real Estate Developer that has been creating tremendous success for over 75 years. The ideal candidate will have 5 years of similar...


  • Etobicoke, Ontario, Canada Home and Community Care Support Services Full time

    Accounting Specialist Job Description Accounting Specialist Join our team at Ontario Health atHome as an Accounting Specialist and play a critical role in ensuring the timely and accurate processing of financial transactions. About the Role This is a permanent, full-time position that reports to the Manager, Finance. As an Accounting Specialist, you...


  • Etobicoke, Ontario, Canada Dynevor Express(2010) Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Dynevor Express(2010) Ltd. As an Administrative Support Specialist, you will be responsible for providing exceptional customer service, managing information filing systems, and performing data entry tasks.Key ResponsibilitiesAnswer...


  • Etobicoke, Ontario, Canada Dean Group Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at Dean Group. As the right-hand person to our high-profile executive, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our executive's busy schedule.Key ResponsibilitiesOrganize and coordinate travel...


  • Etobicoke, Ontario, Canada Dean Group Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at Dean Group. As the right-hand person to our high-profile executive, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our executive's busy schedule.Key ResponsibilitiesOrganize and coordinate travel...


  • Etobicoke, Ontario, Canada Woodbine Entertainment Group Full time

    Woodbine Entertainment Group Hospitality Finance Specialist Job OverviewWoodbine Entertainment Group is a distinguished organization with a legacy spanning over 135 years, firmly established in tradition. We are in the midst of an exciting transformation aimed at becoming one of Canada's premier entertainment hubs. Join our dynamic team that prioritizes its...


  • Etobicoke, Ontario, Canada BBA inc. Full time

    About the RoleBBA inc. is seeking a highly skilled Electrical Systems Specialist to join our team in Toronto. As an Electrical Systems Specialist, you will be responsible for executing various maintenance, configuration, testing, troubleshooting, and commissioning activities for our electrical department. This role will involve working on projects across...


  • Etobicoke, Ontario, Canada BBA inc. Full time

    About the RoleBBA inc. is seeking a highly skilled Electrical Systems Specialist to join our team in Toronto. As an Electrical Systems Specialist, you will be responsible for executing various maintenance, configuration, testing, troubleshooting, and commissioning activities for our electrical department. This role will involve working on projects across...


  • Etobicoke, Ontario, Canada BBA inc. Full time

    About the RoleBBA inc. is seeking a highly skilled Electrical Systems Specialist to join our team in Toronto. As an Electrical Systems Specialist, you will be responsible for executing various maintenance, configuration, testing, troubleshooting, and commissioning activities for our electrical department. This role will involve working on projects across...


  • Etobicoke, Ontario, Canada William Osler Health System Full time

    Position OverviewThis role is integral to the rehabilitation team, reporting directly to the Manager of Professional Practitioners and collaborating closely with the Clinical Services Manager.Key Responsibilities:Assist physiotherapists and occupational therapists by executing designated tasks and offering a range of patient support services.Perform...


  • Etobicoke, Ontario, Canada William Osler Health System Full time

    Position OverviewThis role is integral to the rehabilitation team, reporting directly to the Manager of Professional Practice and collaborating closely with the Clinical Services Manager.Key Responsibilities:Assist physiotherapists and occupational therapists by executing designated tasks and offering various patient support services.Perform administrative...