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Office Management Assistant

4 weeks ago

Abbotsford, British Columbia, Canada Ferndale Transport Ltd. Full time
About the Role

Ferndale Transport Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our transportation company.

Key Responsibilities
  • Training and Development: Train and mentor other workers to ensure they have the necessary skills and knowledge to perform their duties effectively.
  • Office Procedures: Establish and maintain office procedures and routines to ensure efficient and effective operations.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and travel arrangements for employees and clients.
  • Customer Service: Provide exceptional customer service to clients and employees, responding to their inquiries and resolving any issues in a timely and professional manner.
  • Data Management: Compile and maintain accurate and up-to-date data, statistics, and information to support business decisions.
  • Supply Management: Order and maintain inventory of office supplies and materials.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Front Desk Reception: Greet clients and employees, direct them to the appropriate contacts or service areas, and provide general information about the company.
  • Document Management: Set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform data entry tasks to support business operations.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Computer and Technology Skills: Proficient in Google Docs, MS Outlook, MS Windows, MS Word, and MS Office.
  • Transportation/Travel Information: Public transportation is available.
  • Work Conditions and Physical Capabilities: Fast-paced environment, attention to detail, repetitive tasks, and work with minimal supervision.
  • Personal Suitability: Ability to multitask, organized, team player, accurate, client focus, reliability, time management, adaptability, and quick learner.