Front Desk Representative
4 weeks ago
We are seeking a highly organized and reliable Front Desk/Receptionist to support our team in Kitchener. The ideal candidate will have excellent communication skills, a knack for organization, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Greeting and Welcoming Visitors: Provide a warm and professional welcome to visitors, ensuring a positive first impression of our company.
- Phone and Email Management: Answer and direct phone calls and emails to the appropriate departments, ensuring timely and effective communication.
- Reception Area Maintenance: Maintain a clean and organized reception area, ensuring a safe and welcoming environment for visitors.
- Scheduling and Meetings: Manage scheduling, appointments, and meeting arrangements, ensuring seamless coordination with team members.
- Administrative Support: Provide administrative support to various departments as needed, including handling incoming and outgoing mail, courier services, and deliveries.
- Office Supplies and Inventory: Assist with office supplies inventory and ordering, ensuring a well-stocked and efficient workspace.
Qualifications:
- Strong Communication Skills: Possess excellent communication and interpersonal skills, with the ability to effectively interact with visitors, team members, and external stakeholders.
- Task Management: Demonstrate the ability to manage multiple tasks and prioritize efficiently, ensuring timely completion of responsibilities.
- Technical Skills: Be proficient in Microsoft Office (Word, Excel, Outlook), with the ability to learn and adapt to new software and systems.
- Previous Experience: Have previous experience in a receptionist or customer service role, with a strong understanding of administrative procedures and protocols.
- Organizational Skills: Possess excellent organizational skills and attention to detail, with the ability to maintain accurate records and files.
- Teamwork: Demonstrate a positive attitude and ability to work independently or as part of a team, with a strong commitment to collaboration and mutual support.
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