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Executive Secretary

2 months ago

Brampton, Ontario, Canada Shalimar Transport Inc Full time
Job Title: Executive Secretary

We are seeking an experienced and organized Executive Secretary to join our team at Shalimar Transport Inc. as an Administrative Assistant.

About the Role:

The successful candidate will be responsible for providing administrative support to senior management, coordinating seminars and conferences, planning and controlling budgets, and establishing office procedures.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events.
  • Plan and control budgets and expenditures.
  • Establish and implement policies and procedures.
  • Record and prepare minutes of meetings, seminars, and conferences.
  • Determine and establish office procedures and routines.
  • Plan, develop, and implement recruitment strategies.
  • Schedule and confirm appointments.
  • Manage contracts.
  • Answer telephone calls and relay messages.
  • Oversee the analysis of employee data and information.
  • Respond to employee questions and complaints.
  • Order office supplies and maintain inventory.
  • Organize staff consultation and grievance procedures.
  • Arrange travel, itineraries, and make reservations.
Requirements:
  • High school diploma or equivalent required.
  • 1 year or less experience in an administrative role.
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint) and Google Docs.
  • Excellent communication and organizational skills.
  • Ability to multitask and work under pressure.
  • Reliable and punctual with a strong attention to detail.
Benefits:
  • Competitive salary range $60,000 - $80,000 per annum.
  • Opportunity to work with a dynamic team.
  • Free parking available on site.
  • Support for physical accessibility accommodations.
About Us:

Shalimar Transport Inc. is a reputable transportation company committed to providing excellent service to our clients. We value our employees and strive to create a positive and inclusive work environment.