Accounting Administrators

1 day ago


Kingston, Ontario, Canada Arts and Science Undergraduate Society (ASUS) Full time

**Job Overview:**

We are seeking experienced Accounting Co-Directors to join our team at the Arts and Science Undergraduate Society (ASUS). In this role, you will be responsible for assisting our Vice President (Operations)/CFO and General Manager with daily financial operations.

Key Responsibilities:

  • Assist the Vice President (Operations)/CFO and ASUS General Manager with daily financial operations.
  • Hold five office hours per week, with at least one overlapping with the Vice President (Operations)/CFO.
  • Serve as a resource for ASUS members regarding financial inquiries.
  • Monitor account activity through QuickBooks.
  • Maintain accurate and complete financial records.

Co-Director Roles:

  1. Budget Accounting Co-Director:
  • Support ASUS members in developing and managing their operating budgets.
  • Maintain live spending updates on the General Operating Budget, accessible on the ASUS website.
  • Ensure responsible spending by ASUS Commissions, Committees, DSCs, and other groups.
  • Notify the Vice President (Operations)/CFO of any financial concerns.
  • Track the distribution of compensatory credits.
Compensation Accounting Co-Director:
  • Handle ASUS honoraria and food credit distribution.
  • Process payments via Interac E-Transfer, cheque, or other approved methods.
  • Notify recipients of payments.
  • Address inquiries regarding compensation distribution.
Reimbursement Accounting Co-Director:
  • Process ASUS Reimbursement Requests and Debit/Credit forms weekly.
  • Verify reimbursement requests and seek clarification if needed.
  • Alert the Vice President (Operations)/CFO of unusual or suspicious expenses.
  • Process reimbursements through Interac E-Transfer, cheque, or other approved methods.
  • Address inquiries regarding the reimbursement system.

Why Join ASUS?

The ASUS offers a unique opportunity to gain valuable experience in financial management and develop your leadership skills. Our team is dedicated to supporting the academic and extracurricular activities of our members, and we are looking for like-minded individuals to join us.

We offer a collaborative and dynamic work environment, with opportunities for professional growth and development.



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