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Procurement Manager
2 months ago
Job Title: Procurement Manager
Job Summary:
The English Montreal School Board is seeking a highly skilled Procurement Manager to join our team. As a key member of our procurement department, you will be responsible for managing the tendering process, ensuring compliance with regulatory frameworks, and building strong relationships with vendors and suppliers.
Key Responsibilities:
- Develop and deploy a compliant tendering process that respects regulatory frameworks and allows for necessary application of controls.
- Manage tender preparation and prepare tenders, ensuring alignment with EMSB requirements.
- Negotiate contracts, including comparing proposals and negotiating with vendors for price and specifications.
- Oversee all tenders for all department contracts and inventory all contracts in a structured way.
- Act as secretary of the selection committee for calls for tenders and ensure that certificates are kept up to date.
- Monitor purchasing groups and prepare necessary documentation to join them.
- Ensure compliance and reporting within the tendering process.
- Analyze training needs of tendering process clients and provide necessary support.
- Develop KPIs related to tender management and enforce contractual completion.
- Maintain and update supplier information, including qualifications, delivery times, and product ranges.
- Build and maintain long-term relationships with vendors and suppliers.
- Research and evaluate prospective suppliers.
- Act as IT Pilot for tendering system (Edilex).
- Organize, assign, and verify the work of employees assigned to the Procurement department.
- Supervise and evaluate staff under the incumbent's responsibility.
Requirements and Qualifications:
- Diploma of Collegial Studies (DEC) in a relevant field of study AND six (6) years of relevant experience.
- Bachelor's degree in an appropriate field of study attesting to a university study program lasting three (3) years, (Business Management or similar field preferred), or hold a senior executive or senior staff position in a school board for which an undergraduate degree is required under the minimum qualifications.
- Professional experience in relevant fields, including 2 or more years of procurement management experience.
- Strong technical abilities.
- Excellent knowledge of public / para-public procurement regulations and requirements (LCOP).
- Excellent understanding of tendering processes and systems (e.g. Edilex).
- Strong understanding of procurement processes and systems (e.g. Achats).
- Demonstrated strong negotiation aptitudes.
- Proficiency in MS Office suite - Excel, MS Project, PowerPoint, Teams.
- Excellent written and oral communication skills, in both French and English.
- Strong communication and negotiation skills.
- Strong commitment to compliance, transparency, and attention to detail.
- Strong leadership abilities, and ability to enforce process excellence, contribute to a culture of long-term saving and procurement costs, to work in a culture of efficiency, effectiveness, and compliance, and drive a customer-centric, service-oriented culture.
