Receptionist

4 weeks ago

Calgary, Alberta, Canada Mawer Investment Management Full time

The Opportunity

Mawer Investment Management is seeking a skilled and detail-oriented individual to fill the role of Receptionist. As the first point of contact for office visitors, this position requires a self-assured and customer service-oriented professional who can effectively manage the front desk and provide exceptional support to the team.

Key Responsibilities

  • Manage the reception area, including answering phones, checking for faxes, and greeting employees and visitors.
  • Enter and track building maintenance requests, ensuring timely completion and follow-up.
  • Update and maintain accurate floor plans, ensuring all employees and visitors have access to the most up-to-date information.
  • Coordinate meeting room bookings, ensuring seamless scheduling and minimal disruptions.
  • Assist with expense reports, ensuring timely submission and accurate reimbursement.
  • Manage access cards for employees and visitors, ensuring secure and efficient access to the office.
  • Develop and maintain a comprehensive reception manual, ensuring all employees are trained and equipped to provide exceptional support.

Desired Qualifications

  • 5+ years of experience in a reception or administrative role, preferably in a professional services environment.
  • Excellent verbal and written communication skills, with a keen eye for detail and accuracy.
  • Proficiency in Microsoft Office Suite, including Excel and Word, with experience in Teams a significant asset.
  • Proven ability to work independently, prioritize tasks, and manage multiple responsibilities with minimal supervision.
  • Service-focused with a positive attitude, excellent interpersonal skills, and a calm demeanor under pressure.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility to adapt to changing priorities and deadlines, with a proactive approach to problem-solving.

About Mawer

Mawer Investment Management is a leading independent investment management firm, committed to delivering exceptional long-term investment results and high levels of client satisfaction. Our team is dedicated to fostering a culture of diversity, inclusion, and excellence, and we are seeking a talented and motivated individual to join our team as a Receptionist.

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