Rental Administrator

4 weeks ago


Grande Prairie, Canada Aureus Energy Services Inc. Full time
Rental Administrator Job Description

Aureus Energy Services Inc. is a leading provider of heating and water transfer services in Northern Alberta, committed to safety and environmental responsibility.

Job Summary

We are seeking a detail-oriented and analytical Rentals Administrator to join our team. The successful candidate will be responsible for rental and fleet administration for our Water Transfer Division, ensuring efficient tracking, management, and reporting to minimize costs.

Key Responsibilities
  • Manage vendor relationships, including onboarding, communication, and monitoring of payment terms and credit
  • Process purchase orders for materials and services, ensuring timely delivery and provision
  • Track current and returned rentals, maintaining accurate records and reports
  • Review vehicle alerts and status via Geotab, ensuring compliance with safety and operational standards
  • Perform daily pre-trip reviews, maintenance tracking, and file de-mob and pre-mob inspections
  • Three-way match purchase orders to invoices, resolving discrepancies and ensuring accuracy
  • Route and manage approval processes to comply with internal control requirements and deadlines
  • Reconcile vendor statements to internal accounting records, ensuring timely and accurate data entry
  • Assist with month-end and closing out rental POs, ensuring seamless operations
Requirements
  • Diploma or degree in accounting, finance, or a related field of study (asset)
  • Relevant accounts payable experience, with knowledge of accounting ERP software, field service software, and invoice processing software
  • Strong analytical and critical thinking skills, with attention to detail and ability to multitask
  • Excellent communication and interpersonal skills, with a mindset of cost-effectiveness and business process efficiency
What We Offer

Aureus Energy Services Inc. offers a competitive compensation and benefits package, with scheduled days off and a safe work environment. We are committed to mitigating health and safety risks and providing a diverse and team-oriented work environment.


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