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Program Coordinator, Special Events

2 months ago

Toronto, Ontario, Canada Culinary Tourism Alliance Full time
About the Role

We are seeking a highly organized and detail-oriented Program Coordinator, Special Events to join our team at the Culinary Tourism Alliance. In this role, you will be responsible for promoting conference and meeting services or special events, developing marketing and communication plans, and preparing and managing budgets.

Key Responsibilities
  • Promote conference and meeting services or special events to attract new business and increase revenue.
  • Develop and implement marketing and communication plans to promote events and services.
  • Prepare and manage budgets for events and services, ensuring accurate financial reporting and compliance with organizational policies.
  • Develop sponsorship, partnership, or fundraising programs to support events and services.
  • Solicit event donors and negotiate sponsorship agreements.
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services.
  • Arrange for production or purchase of promotional products, such as brochures, flyers, and banners.
  • Assist in budget preparation and financial reporting.
  • Assist in site selection and attend to related details, such as venue selection and logistics.
  • Co-ordinate and monitor conference and meeting activities, ensuring smooth execution and high-quality service.
  • Co-ordinate media services, including audio-visual equipment and technical support.
  • Confirm and co-ordinate speakers, including travel arrangements and accommodations.
  • Implement registration systems and information materials, such as event websites and social media promotions.
  • Implement social programs, food and beverage, transportation, and other services to enhance the event experience.
  • Plan and arrange for accommodation and transportation services for event attendees.
  • Plan and arrange for trade shows and exhibits, including booth design and logistics.
  • Develop registration systems and information materials, such as event programs and schedules.
  • Research and design special events programs, including theme development and concept creation.
  • Plan for social events and guest programs, including catering and entertainment.
  • Develop policies and procedures and attend to other management responsibilities, such as risk management and crisis communication.
  • Prepare final financial and other reports, including event evaluations and recommendations for future improvements.
About Us

The Culinary Tourism Alliance is a dynamic and innovative organization dedicated to promoting culinary tourism and supporting the growth of the tourism industry. We are committed to providing high-quality services and events that exceed our customers' expectations.

What We Offer
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.
  • A comprehensive training program to ensure your success in the role.
  • A chance to work with a talented and dedicated team of professionals.
Requirements
  • A minimum of 7 months to less than 1 year of experience in event planning or a related field.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and ability to manage multiple tasks and priorities.
  • Proficiency in Microsoft Office and event planning software.
  • Ability to travel occasionally for work-related events and meetings.
How to Apply

If you are a motivated and detail-oriented individual with a passion for event planning, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience and qualifications for the role.