Facilities Management Coordinator

1 week ago

Surrey, British Columbia, Canada BGIS Full time

About BGIS

At BGIS, we're a leading provider of customized facility management and real estate services. With over 6,500 team members globally, we focus on delivering exceptional services that enable innovation for our clients' businesses.

We manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, the Middle East, Australia, and Asia.

About This Role

This role is responsible for overseeing and coordinating various services related to building operations. You'll provide administrative support to the Operations team, ensuring effective delivery of work orders, health and safety protocols, contract management, invoice processing, and vendor management.

You will be the primary point of contact with service providers and resolve client requests promptly.

Duties and Responsibilities

  1. Process service requests from various channels and maintain a database for reporting and analysis purposes.
  2. Evaluate contractual services against purchase orders and work orders.
  3. Prepare tenders as required and schedule work orders for timely completion.
  4. Develop scopes of work and request quotes from service providers.
  5. Coordinate with contractors and technicians to ensure proper work order processes are followed.
  6. Review monthly Preventative Maintenance work orders to ensure accuracy and completion.
  7. Administer and monitor service contracts, including cleaning services.
  8. Prepare financial summaries with supporting details and resolve errors or inconsistencies in expenses.
  9. Schedule, coordinate, and complete cleaning inspections to maintain a high-quality image.

Health and Safety

  1. Maintain a safe working environment by enforcing health and safety policies and procedures.
  2. Ensure compliance with BGIS, client, and legislative HSE and safety code requirements.
  3. Contribute to a positive health and safety culture by promoting awareness and attending meetings.

Communication/Customer Services

  1. Communicate POs to managers and suppliers, and receive approvals for payment.
  2. Establish relationships with clients and service providers.
  3. Collaborate with clients to ensure continued communication and issue resolution.

Service Contracts/Financial Management

  1. Determine if work orders are billable or non-billable.
  2. Review problem invoices and report findings to management.
  3. Prepare reports for finance and management as requested.

Requirements

  • High School Diploma with up to 1 year of relevant experience in office administration/service coordination.
  • Excellent interpersonal skills.
  • Strong customer-oriented skills.
  • Good verbal and written communication skills.
  • Ability to work collaboratively and prioritize tasks.
  • Knowledge of tendering processes and Microsoft Office software.

Benefits

As a full-time employee, you can expect a competitive salary range of $43,931 - $54,914 per annum, based on your qualifications and performance.

  • Facilities Property Administrator

    2 weeks ago

    Surrey, British Columbia, Canada Globe Facilities Services Ltd. Full time

    Job Title: Facilities Property AdministratorWe are seeking a highly skilled and experienced Facilities Property Administrator to join our team at Globe Facilities Services Ltd.About the Role:This is an excellent opportunity for a motivated individual to take on a challenging role that involves overseeing the daily operations of our properties. The successful...

  • Property Administrator

    7 days ago

    Surrey, British Columbia, Canada Globe Facilities Services Ltd. Full time

    Globe Facilities Services Ltd. is seeking a highly skilled Property Administrator to join our team.Job SummaryWe are looking for a detail-oriented and organized individual with excellent communication skills to manage property-related tasks, supervise support staff, and maintain records of operating expenses and income.The ideal candidate will have...

  • Facilities Management Coordinator

    1 week ago

    Surrey, British Columbia, Canada Miri Piri Drywall Ltd. Full time

    Miri Piri Drywall Ltd. is seeking an experienced Facilities Management Coordinator to oversee our maintenance operations.About the RoleThe successful candidate will be responsible for supervising a team of workers, coordinating projects, and ensuring that all equipment and machinery are properly set up and maintained.Key Responsibilities:Supervise and...

  • Facilities Management Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada AKS Investment Ltd. Full time

    We are seeking a highly motivated Facilities Management Coordinator to join our team at AKS Investment Ltd. in [Location]. This role involves overseeing the maintenance and upkeep of our facilities, ensuring they are clean, safe, and well-maintained.Key Responsibilities:Hire and train or arrange for training of cleaning staffInspect sites or facilities to...

  • Facilities Management Coordinator

    7 days ago

    Surrey, British Columbia, Canada GKB Maintenance Full time

    Job Title: Facilities Management CoordinatorWe are seeking a highly skilled and experienced Cleaning Supervisor to join our team at GKB Maintenance.Salary: $40,000 - $55,000 per annum, depending on experienceAbout the RoleThe successful candidate will be responsible for overseeing the daily operations of our cleaning staff, ensuring that all sites are...

  • Facilities Manager

    1 week ago

    Surrey, British Columbia, Canada Phoenix Society Full time

    About the RoleWe are seeking a skilled Facilities Technician to join our team at Phoenix Society. As a key member of our maintenance operations, you will be responsible for ensuring the smooth operation of our facilities and providing exceptional support to our staff and residents.Job SummaryThe successful candidate will have a strong background in...

  • Facilities Management Supervisor

    4 weeks ago

    Surrey, British Columbia, Canada Miri Piri Drywall Ltd. Full time

    Miri Piri Drywall Ltd. is seeking a skilled Facilities Management Supervisor to oversee the maintenance and upkeep of our facilities. The ideal candidate will have experience in supervising workers and projects, as well as coordinating and scheduling activities.Key Responsibilities:Supervise and coordinate the work of maintenance staffEnsure that all...

  • Property Management Executive

    2 weeks ago

    Surrey, British Columbia, Canada Globe Facilities Services Ltd. Full time

    Job Description for Property Management ExecutiveWe are seeking a highly skilled Property Management Executive to join our team at Globe Facilities Services Ltd.About the RoleThe successful candidate will be responsible for managing the day-to-day operations of our properties, including overseeing maintenance, repairs, and renovations. They will also...

  • Facilities Management Coordinator

    1 week ago

    Surrey, British Columbia, Canada Smaksh Enterprises LTD. Full time

    Job OverviewWe are seeking a highly organized and experienced Cleaning Supervisor to join our team at Smaksh Enterprises LTD. This is a permanent, full-time position that offers a competitive salary and a range of benefits.The ideal candidate will have a secondary school diploma and prior experience in the cleaning industry. They will be responsible for...

  • Property Management Administrator

    1 week ago

    Surrey, British Columbia, Canada Globe Facilities Services Ltd. Full time

    About Globe Facilities Services Ltd.We are seeking a highly skilled Property Manager to join our team at Globe Facilities Services Ltd. The ideal candidate will have experience in managing property services, supervising support staff, and coordinating repairs and maintenance.Job OverviewThis is a permanent full-time position with a competitive salary of...

  • Cleaning and Facilities Manager

    2 weeks ago

    Surrey, British Columbia, Canada KSS Finishing & Woodworking Ltd. Full time

    Job SummaryWe are seeking a dedicated Cleaning and Facilities Manager to oversee the maintenance of our facilities, ensuring a safe and clean environment for employees and visitors. This role involves supervising and coordinating activities of cleaning staff, inspecting sites to ensure compliance with safety and cleanliness standards, and recommending...

  • Facilities Management Professional

    1 week ago

    Surrey, British Columbia, Canada All Seasons Roofing (2001) LTD Full time

    All Seasons Roofing (2001) LTD is seeking a skilled Facilities Management Professional to join our team.Job Description:We are looking for a seasoned Facilities Management Professional who will oversee the smooth operation of our facilities. As a key member of our team, you will be responsible for ensuring that all aspects of facility management are executed...

  • Facilities Operations Manager

    2 weeks ago

    Surrey, British Columbia, Canada Seneca Building Maintenance Ltd. Full time

    Seneca Building Maintenance Ltd. is seeking a Facilities Operations Manager to oversee the daily activities of our cleaning staff.About the RoleWe are looking for an experienced leader who can supervise and coordinate the work of our cleaning team, ensuring that our facilities meet the highest standards of cleanliness and safety.The successful candidate will...

  • Facilities Operations Coordinator

    1 week ago

    Surrey, British Columbia, Canada Miri Piri Drywall Ltd. Full time

    About Miri Piri Drywall Ltd.Miri Piri Drywall Ltd. is a dynamic organization seeking a highly skilled Facilities Operations Coordinator to join our team. In this role, you will be responsible for overseeing daily operations and ensuring the smooth functioning of our facilities.We offer a competitive salary range of $45,000 - $55,000 per year, depending on...

  • Facilities Operations Manager

    2 weeks ago

    Surrey, British Columbia, Canada Fastrack Maintenance Services Inc. Full time

    Job Title: Facilities Operations ManagerWe are seeking an experienced Facilities Operations Manager to join our team at Fastrack Maintenance Services Inc. in the role of Cleaning Supervisor.About the Role:The successful candidate will be responsible for supervising and coordinating the activities of cleaning staff, ensuring high standards of cleanliness and...

  • Property Administrator | Asset Management Expert

    2 weeks ago

    Surrey, British Columbia, Canada Globe Facilities Services Ltd. Full time

    As a key member of the Globe Facilities Services Ltd. team, this Property Administrator role is responsible for overseeing the day-to-day operations of our property management division. This includes supervising a team of support staff, ensuring timely and efficient task completion, and maintaining detailed records of operating expenses and income.Key...

  • Facility Maintenance and Operations Coordinator

    1 week ago

    Surrey, British Columbia, Canada Argos Pet Ranch Full time

    At Argos Pet Ranch, we are seeking an experienced Facility Maintenance Manager to oversee the day-to-day operations of our facilities. As a key member of our team, you will be responsible for ensuring the smooth operation of our facilities, managing maintenance budgets, and providing exceptional customer service.Job SummaryThe ideal candidate will have a...

  • Facilities Operations Manager

    1 week ago

    Surrey, British Columbia, Canada Sunstone Custom Homes Ltd. Full time

    About This OpportunitySuncorp Developments Ltd. is seeking a highly skilled Facilities Operations Manager to join our team. In this role, you will be responsible for overseeing the day-to-day operations of our facilities, ensuring they are clean, safe, and well-maintained.Key Responsibilities:Supervise and train cleaning staff to ensure they have the...

  • Facilities Maintenance Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada Phoenix Society Full time

    Company Overview:The Phoenix Society is a multi-service agency dedicated to providing accessible services and opportunities to people who face barriers related to addiction, mental health, housing, education, criminal justice involvement, and/or employment.Estimated Salary: $27.38 - $29.30 per hourJob Description:We are seeking a Facilities Maintenance...

  • Property Administrator

    2 weeks ago

    Surrey, British Columbia, Canada Globe Facilities Services Ltd. Full time

    About the Role:Globe Facilities Services Ltd. is seeking a Property Administrator to join our team in a key role that will oversee the management of our properties.Key Responsibilities:Manage the hiring and supervision of support staff performing operational, clerical or maintenance duties.Prepare and administer contracts for property services, such as...