Procurement Professional with a Focus on Excellence

2 weeks ago


Kelowna, British Columbia, Canada Okanagan College Full time

About the Role

Okanagan College is seeking an experienced Procurement Officer to join our team. This is an exciting opportunity for someone who is passionate about procurement and looking to take their career to the next level.

Key Responsibilities

  • Plan, coordinate, and deliver on the procurement of goods, services, and construction requirements for Okanagan College.
  • Perform complex purchasing assignments such as those related to capital.
  • Determine the appropriate process for the procurement of goods, services, and construction that provides the college with the "best value".
  • Ensure procurement complies with contract and bid law, policy, and legislation to ensure proper audit and business practices for purchasing and contracts are implemented, monitored, and controlled.
  • Conduct market research on the web, on BCBid, or via networking in preparation for certain tenders and/or contracts.
  • Prepare and/or assist departments in preparing detailed specifications and prepares bid documents or contracts appropriate to the type of process being utilized.
  • Review and evaluate incoming requests for completeness, accuracy of budget signing authorities, appropriate budget application, specification detail, and compliance with government regulations, College's policies and guidelines, tariffs, and tax regulation.
  • Provide guidance and advice for clients when creating appropriate evaluation criteria, weighting, and methodology ensuring the evaluation processes adhere to best practices, bid law, and policy.
  • Prepare and post the notices for publication of the calls for tenders on the government's public tendering website "BCBid" for review by proponents.
  • Responsible for the efficient procurement workflow by reviewing purchase requisitions, obtaining supplier quotes (including reviewing tender proposals), creating purchase orders and/or contracts, and facilitating effective communication with suppliers.
  • Create, issue, and finalize contracts, analyze proposal summaries, inform, and debrief unsuccessful proponents, and prepare contracts.
  • Perform vendor pre-qualification, research availability, quality, and price. Evaluate competitive bid documents, recommend the successful bidder to the Manager, and prepare contracts/purchase orders for the successful proponent.
  • Advise on and work to resolve post-award contract issues (e.g., non-compliance).
  • Monitor purchasing cycles to ensure timely delivery.
  • Responsible for continuous improvement initiatives.
  • Administration of Okanagan College Procurement Card Program across the College.
  • Responsible for the procurement of furniture and related equipment for the College.

About You

  • You have a degree in Business or Supply Chain Management, and you have at least 4 years of experience in procurement.
  • You have excellent analytical skills, and you are able to create and present financial reports.
  • You have strong negotiation skills, and you are able to work autonomously and effectively with the Procurement Services Manager.
  • You have a proven ability to problem-solve, make decisions, and assume responsibility and accountability.

Salary

$61,753 - $70,561 per year, depending on experience.



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