Proposal Coordinator

1 month ago

Saskatoon, Saskatchewan, Canada Dillon Consulting Full time
Job Summary

We are seeking a highly skilled Proposal Coordinator to join our team at Dillon Consulting. As a key member of our proposal development team, you will be responsible for creating high-quality proposals that meet the needs of our clients.

Responsibilities
  • Collaborate with business units and technical teams to develop professional proposals from initiation to delivery.
  • Work within our proposal management software system and collaborate with our Proposal Content Specialist to ensure seamless proposal development.
  • Review project opportunity documents to evaluate requirements, contractual terms, and evaluation criteria for bid submission compliance.
  • Compile marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design in collaboration with our Marketing Department.
  • Coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed.
  • Complete and/or coordinate document formatting, editing, printing, distribution, and overall document reviews.
  • Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high-quality work consistent with corporate marketing, brand messaging, and proposal writing standards.
  • Implement quality control measures to ensure proposal requirements and corporate standards are met.
  • Track and monitor potential project opportunities using internal systems.
  • Participate in proposal debriefings to ensure continuous quality improvement and to identify enhancements for proposal content and process.
Requirements
  • Two years' experience with preparing proposals and tender submissions.
  • Three to five years of administration-related experience or demonstrated combination of education, skills, knowledge, and experience.
  • Post-secondary education in an administration, marketing, business, or communications field is considered an asset.
Preferred Qualifications
  • Advanced skills in Microsoft Word and experience with large and complex document formatting.
  • Proficient with Microsoft Excel.
  • Strong business writing, editing, and communication skills.
  • An aptitude for formatting, editing, layout, and making written content sound like 'one voice.'
  • Excellent attention to detail and a high regard for accuracy and quality.
  • Understanding of basic financial terms and functions, along with experience working with budgets and schedules.
  • Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast-paced environment with changing workload demands.
  • Experience in a professional services consulting firm (environmental/engineering/planning) is considered an asset.
  • Experience using proposal management software platforms is considered an asset.
  • Experience with Adobe Creative Suite (In-Design, Illustrator, and Photoshop), Microsoft Project, and PowerPoint is considered an asset.
  • APMP Certification is considered an asset.
About Dillon Consulting

Dillon Consulting is a knowledge-based business that values its staff and the contributions they make each day. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

  • Reliability: words that result in actions build trust.
  • Achievement: do the work to hit the target.
  • Continuous development: always learning; always adapting; always growing.
  • Creativity: discover new possibilities.
  • Courage: do the things that matter, especially when it's hard.
  • Inclusiveness: enabling belonging to draw strength from our differences.

In addition, we offer:

  • Employee share purchase plan.
  • Dillon is 100% employee-owned, and share ownership is open to all full-time regular employees.
  • A competitive compensation package.
  • Comprehensive health benefits.
  • Generous retirement savings plan.
  • Student loan repayment assistance with matching employer contributions.
  • Flexible work hours.
  • Learning and Development opportunities.
  • Employee and Family Assistance Program (EFAP).
  • Wellness Subsidy.

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