Administrative Coordinator

4 weeks ago

Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full time

Job Summary


The Administrative Coordinator will provide administrative support to the Family Support Services team, including calendar management, scheduling, meeting organization, and information management. This role will also involve supporting the development and documentation of administrative processes for the Family Support Services portfolio.


Key Responsibilities



  • Provide administrative support to the Family Support Services team, including calendar management, scheduling, and meeting organization.
  • Support the development and documentation of administrative processes for the Family Support Services portfolio.
  • Manage calendars and schedules for the Family Support Services Director and other clinical leaders as requested.
  • Organize meetings for counseling and family engagement, set up virtual meetings, meeting rooms, and video conference equipment.
  • Record and disseminate meeting minutes as required.
  • Respond to incoming telephone and email requests for Counseling and Family Engagement and direct inquiries to appropriate individuals.
  • Support data and information-collection processes as needed for Counseling and Family Engagement teams.
  • Support the creation and maintenance of schedules, including clinical, on-call, vacation, etc.
  • Support Family Support Services team communication and information management, including developing efficient information-sharing processes using available tools/applications.
  • Support the development and documentation of Family Support Services administrative and operating processes.
  • Collaborate with other administrative roles to provide back-up and cross-coverage as needed.

Requirements



  • A level of education, training, and experience equivalent to a Diploma in Project Management, Administration, or Bachelor's degree in Health, Education, Communication, and/or related discipline.
  • Three to five years' experience or an equivalent combination of education, training, and experience.
  • Excellent verbal and written communication skills.
  • Commitment to excellent customer service and family-centered care in a fast-paced, diverse, and emotionally sensitive environment.
  • Ability to communicate with internal and external partners in a manner that promotes positive and respectful relationships.
  • Ability to handle sensitive and confidential information; exercises high-level judgment, tact, and discretion in both internal and external interactions.
  • Strong administration support skills, including business correspondence.
  • Well-versed in MS Office (Outlook, Word, Excel, Teams, etc.).
  • Familiarity with creating and editing online team workspace sites, such as Confluence, Sharepoint, etc.
  • Detail-oriented and maintains a high level of organization.
  • Adept at handling multiple priorities while maintaining attention to detail.
  • Calm, professional, pleasant demeanor, particularly in the face of distractions, shifting priorities, and stressful situations.
  • Demonstrated ability to work independently, as well as a collaborative member of an interdisciplinary team.
  • Experience in similar environments (healthcare, non-profit) is an asset.
  • Valid driver's license and clear driving record will be an asset.

What We Offer



  • A competitive salary range of $56,712 - $62,149 (pro-rated to 0.75 FTE).
  • A comprehensive benefits package, including health, dental, and vision coverage.
  • A generous paid time off policy, including vacation, sick leave, and statutory holidays.
  • A commitment to ongoing learning and professional development.
  • A supportive and inclusive work environment.

How to Apply


Canuck Place Children's Hospice is committed to providing inclusive access and accommodations throughout the application and selection process. If you require accessibility accommodations, please contact our People & Culture team.


We thank all applicants for their interest; however, only those selected for an interview will be contacted.


Canuck Place Children's Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace.


We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations, genders, and gender identities, members of the 2SLGBTQIA+ community.


Canuck Place Children's Hospice is an equal opportunities employer.


Please note that evidence of Health Canada-approved vaccinations must be provided prior to your first day of work.


Flexibility is necessary, as this position may require occasional weekend and evening work and travel within and outside the Lower Mainland.

  • Administrative Coordinator

    2 weeks ago

    Abbotsford, British Columbia, Canada K-Town Carpets and Flooring Ltd. Full time

    K-Town Carpets and Flooring Ltd. is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for scheduling and confirming appointments, managing contracts, and providing excellent customer service. You will also be required to perform data entry, basic bookkeeping tasks, and conduct performance...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada PACIFIC VILLAGE HOMES LTD. Full time

    Pacific Village Homes Ltd. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Tajpur Investments Ltd. Full time

    Tajpur Investments Ltd. is seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have experience in administrative activities, including...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Implement new administrative...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada JAS KULAR & ASSOCIATES INC. Full time

    Job SummaryJAS KULAR & ASSOCIATES INC. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, including reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Rocket Logistics Incorporated Full time

    Job SummaryRocket Logistics Incorporated is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining accurate records.Key...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be responsible for coordinating...

  • Administrative Coordinator

    2 weeks ago

    Abbotsford, British Columbia, Canada Ferndale Transport Ltd. Full time

    Job Title: Administrative CoordinatorFerndale Transport Ltd. is seeking an organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our transportation team.Key Responsibilities:Providing administrative support to the transportation...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Pure Edge Quality Homes Ltd. Full time

    Pure Edge Quality Homes Ltd. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Review and evaluate new...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada PACIFIC OCEAN TRANSPORT INC. Full time

    PACIFIC OCEAN TRANSPORT INC. is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, maintaining records, and performing various administrative tasks.Key Responsibilities:Scheduling and Coordination: Schedule...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada PACIFIC VILLAGE HOMES LTD. Full time

    Pacific Village Homes Ltd. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Amani Ventures Full time

    Amani Ventures is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff and management team. Your duties will include arranging and coordinating seminars, conferences, and other events, as well as recording and preparing minutes of...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Pure Edge Quality Homes Ltd. Full time

    We are seeking an experienced Administrative Coordinator to join our team at Pure Edge Quality Homes Ltd. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate new administrative...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada A & R Mobile Truck Repair Ltd Full time

    We are seeking an Administrative Coordinator to join our team at A & R Mobile Truck Repair Ltd. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, carrying out administrative activities, and assembling data to prepare periodic and special reports, manuals, and correspondence.The ideal candidate will have...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada ADVANCED TRUCK AND CRANE LTD. Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at ADVANCED TRUCK AND CRANE LTD. The successful candidate will be responsible for providing administrative support to our staff, coordinating events, and maintaining accurate records.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff,...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Skystar Drywall Ltd. Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Skystar Drywall Ltd. The successful candidate will be responsible for providing administrative support to our senior management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to senior...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Rocket Logistics Incorporated Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an organized and detail-oriented Administrative Coordinator to join our team at Rocket Logistics Incorporated. As an Administrative Coordinator, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada HIGHWAY KING TRANSPORT LTD. Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at HIGHWAY KING TRANSPORT LTD. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including arranging seminars, recording meeting minutes, and scheduling...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Terrabyte IT Consulting Ltd. Full time

    At Terrabyte IT Consulting Ltd., we are seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing...