Event Coordinator

2 months ago

Calgary, Alberta, Canada Live Nation Canada, Inc. Full time
Job Summary:

Live Nation Canada, Inc. is seeking a highly organized and motivated individual to join our team as a Promoter Assistant. As a key member of our live event team, you will assist promoters and liaise between departments to facilitate work and accomplish objectives in a collaborative effort.

Key Responsibilities:
  • Act as liaison between colleagues and clients to facilitate work and accomplish objectives in a collaborative effort.
  • Screen calls and respond to internal and external requests for information and follow through to ensure requested actions are taken or completed.
  • Establish and manage relationships with industry people – agents, band management, tour managers, labels representatives, and venue management.
  • Prepare show offers, manage venue calendars, route dates, and tours.
  • Confirm shows and distribute information to staff and venue contacts.
  • Manage internal documentation using internal booking systems, calendars, and ticketing schedules.
  • Provide support for preparation of grant applications and reporting, as well as special projects as assigned.
  • Assist with presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external.
  • Work with internal cross-functional departments and external Box Office Personnel.
  • Provide general administrative support and perform diversified administrative duties; prioritize and manage projects with minimal supervision.
  • Schedule meetings, conferences, and appointments; update calendar.
  • Assist in managing various venue calendars.
  • Make travel arrangements and handle expenses.
  • Multitask in a fast-paced environment and remain organized, with attention to detail.
  • Perform general office duties (mail, filing, copy, fax).
Requirements:
  • Must possess exceptional organization, prioritization, and multi-tasking skills.
  • Ability to work in a dynamic, fast-paced, and deadline-driven environment.
  • Ability to navigate the internet as a communication and research tool.
  • Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels.
  • Must have a high level of expertise in MS Office (Outlook, Word, Excel, PowerPoint).
  • Possess a strong work ethic with a high sense of responsibility in an ever-changing environment.
  • Must be able to maintain confidentiality, handle sensitive matters, and exercise excellent judgment.
  • Ability to work well independently and within a team.
  • Experience in the live music industry is an asset.
  • Knowledge of the touring and concert industry is an asset.
  • Post-secondary education in business, music management, PR, communications, or related field is an asset.
  • Must have an avid interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry.
Benefits and Perks:
  • HEALTH: Medical, dental, and vision benefits for you and your family, along with Employee Assistant Programs through Modern Health and ComPsych.
  • YOURSELF: Paid time off policy including holiday closures, and sick time for you and dependents, along with free concert tickets.
  • WEALTH: RRSP program with company match, Stock Program Reimbursement.
  • FAMILY: New parent programs & support including caregiver leave and baby bonus, and infertility support.
  • CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings.
  • OTHERS: Volunteer time off, crowdfunding network, gender reassignment support.
Physical Requirements/Work Environment:

Sitting for extended periods of time at a computer station or work desk; stands and walks throughout the day; occasionally move about inside the office to access file cabinets, office machinery, etc.; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.

Employment Equity:

Live Nation Canada, Inc. strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by provincial and/or federal law. Accommodations for candidates with disabilities are available on request during all aspects of the recruitment and selection process. If accommodation is needed during the recruitment and selection process, please contact us and we will work with you to meet your accessibility needs.

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