Office Support Specialist

14 hours ago

Lloydminster, Canada AM PM Daycare Inc Full time
Job Title: Office Clerk

We are seeking a highly organized and detail-oriented Office Clerk to join our team at AM PM Daycare Inc. As an Office Clerk, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:
  • Type and Proofread Correspondence: Accurately type and proofread correspondence, forms, and other documents to ensure error-free communication.
  • Telephone and Electronic Enquiries: Receive and forward telephone or electronic enquiries in a timely and professional manner.
  • Document Processing: Sort, process, and verify applications, receipts, and other documents to ensure accuracy and completeness.
  • Mail and Messaging: Process incoming and outgoing mail manually or electronically, and send and receive messages as needed.
  • Customer Service: Provide general information to clients and the public, and respond to their inquiries in a friendly and professional manner.
  • Office Supplies and Inventory: Order office supplies and maintain inventory to ensure a well-stocked office.
  • Data Entry: Perform data entry tasks to maintain accurate records and reports.
  • Filing and Retrieval: File material in storage areas, label files according to retention and disposal schedules, and retrieve documents as needed.
Work Environment and Physical Demands:
  • Fast-Paced Environment: Work in a fast-paced environment with multiple tasks and deadlines.
  • Work Under Pressure: Work under pressure to meet deadlines and ensure accuracy.
  • Repetitive Tasks: Perform repetitive tasks with attention to detail.
  • Sitting: Spend most of the workday sitting at a desk.
Personal Suitability:
  • Adaptability: Be adaptable and flexible in a fast-paced environment.
  • Hardworking: Demonstrate a strong work ethic and commitment to excellence.
  • Positive Attitude: Maintain a positive attitude and provide excellent customer service.
  • Quick Learner: Be a quick learner and able to adapt to new tasks and technologies.
  • Time Management: Prioritize tasks and manage time effectively to meet deadlines.
  • Dependability: Be reliable and dependable in your work and commitments.
  • Flexibility: Be flexible and willing to take on additional responsibilities as needed.
  • Organized: Maintain a clean and organized workspace.
  • Reliability: Demonstrate reliability and follow through on commitments.
  • Punctuality: Arrive on time and be punctual for meetings and appointments.
  • Team Player: Work collaboratively as part of a team to achieve common goals.
Experience:
  • 1-2 Years of Experience: 1 year to less than 2 years of experience in an administrative role.
  • Permanent Position: Permanent full-time position with 35 hours per week.
  • Language: English language proficiency.

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