Administrative Coordinator

14 hours ago

Brantford, Ontario, Canada deejays auto sales & service Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Deejays Auto Sales & Service. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, managing office operations, and ensuring the smooth day-to-day functioning of our business.

Responsibilities
  • Determine and establish effective office procedures and routines to ensure optimal workflow and productivity.
  • Schedule and confirm appointments, meetings, and travel arrangements in a timely and efficient manner.
  • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
  • Order office supplies, maintain inventory, and arrange for their delivery or pickup as needed.
  • Arrange travel itineraries, make reservations, and coordinate logistics for staff members and clients.
  • Greet visitors, direct them to contacts or service areas, and provide general information about our company and services.
  • Type and proofread correspondence, forms, and other documents with accuracy and attention to detail.
  • Provide exceptional customer service by responding to client inquiries, resolving issues, and exceeding expectations.
  • Plan, organize, direct, control, and evaluate daily operations to ensure efficiency, productivity, and compliance with company policies and procedures.
Experience and Specialization
  • Area of specialization: Correspondence, Scheduling, Travel Arrangements, and Customer Service.
Requirements
  • Ability to multitask, prioritize tasks, and manage multiple projects simultaneously.
  • Excellent oral and written communication skills, including strong phone etiquette and email correspondence.
  • Flexibility, adaptability, and a willingness to learn and take on new challenges.
  • Judgment, organization, and time management skills to ensure deadlines are met and tasks are completed efficiently.
  • A team player with excellent interpersonal skills, able to build strong relationships with colleagues, clients, and vendors.
  • Accurate, reliable, and detail-oriented with a commitment to quality and excellence.
  • Client-focused, results-driven, and accountable for delivering high-quality outcomes.
  • Adaptable, quick learner, and proactive in identifying opportunities for improvement.
Compensation and Benefits

We offer a competitive salary of $45,000 per year, commensurate with experience, plus benefits package including health, dental, and vision insurance, 401(k) retirement plan, and paid time off.

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