Executive Administrative Support Specialist

2 weeks ago

Calgary, Alberta, Canada INDER SANDHU ACCOUNTING & TAX SERVICES INC. Full time
Job Description

We are seeking an experienced Executive Administrative Support Specialist to join our team at INDER SANDHU ACCOUNTING & TAX SERVICES INC. As a key member of our support staff, you will be responsible for providing administrative assistance to our executives and ensuring the smooth operation of our office.

Responsibilities
  • Determine and establish effective office procedures and routines to maximize productivity and efficiency.
  • Schedule and confirm appointments with clients and stakeholders, ensuring timely and accurate communication.
  • Answer telephone calls and relay messages in a professional and courteous manner.
  • Respond to electronic enquiries from clients and internal stakeholders, providing timely and accurate information.
  • Compile data, statistics, and other information to support business decisions and objectives.
  • Order office supplies and maintain inventory levels to ensure optimal operational capacity.
  • Greet visitors and direct them to the appropriate contacts or service areas.
  • Set up and maintain manual and computerized filing systems to ensure efficient record-keeping and retrieval.
  • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Work Environment

You will be working in a fast-paced environment where attention to detail, multitasking skills, and ability to work under pressure are essential. You will also have opportunities to develop your skills in organizational management and client relationship building.

Requirements
  • A secondary (high) school graduation certificate is required.
  • At least 7 months to less than 1 year of experience in an administrative role is preferred.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Ability to multitask, prioritize tasks, and manage time effectively.
  • High level of accuracy and attention to detail.
  • Ability to work in a team environment and contribute to the success of the organization.
Compensation

The estimated salary range for this position is $40,000 to $50,000 per year, depending on experience and qualifications.

Language and Working Hours

The primary language of communication is English, and the working hours are approximately 35 to 40 hours per week.

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