Estimating Coordinator

17 hours ago

Etobicoke, Ontario, Canada Prodigy Group Full time
About the Role

We are seeking a highly organized and detail-oriented Estimating Coordinator to join our team at Prodigy Group. As an Estimating Coordinator, you will play a critical role in supporting our project bids and tenders, utilizing your industry-based experience to assist us in winning project opportunities in various sectors of the industry.

Key Responsibilities
  • Maintain effective relationships with specialty subcontractors, suppliers, and user groups that reflect and support Prodigy's core values, meeting or exceeding customer expectations.
  • Research historical tendering and award data, compiling information requested in an organized and clear format for team reference and use towards strategizing bid/tender opportunities.
  • Research data on construction industry labor and material cost trends.
  • Maintain and constantly update Tender/Supplier lists according to varying project and company requirements by sourcing and qualifying new subcontractors and suppliers, reviewing and communicating with Prodigy team at initial project tender invite and at project completion to determine strengths and weaknesses of each subcontractor/supplier, and organizing and updating the list to ensure each subcontractor/suppliers' details are noted for future reference.
  • Provide preliminary search efforts and alert the Chief Estimator/Director, Pre-Construction of bid opportunities from public/private tender sites/forums.
  • New project documents are downloaded/uploaded and distributed per Estimating Team direction, subcontractors/Suppliers are called and bid intent throughout the duration of the bid process is tracked, draft and distribute Requests for Information, calendar Invitations are sent/updated as required for project-related deliverables, and assist the Estimating Team with quantity take-offs as it relates to the bid/estimating process.
  • Assist with preparing estimate/bid documentation, including but not limited to: project-specific tender bidder's list noting pre-qualified and/or appropriate subcontractors and suppliers, drafting and sending Invitation to Bid to subcontractors and suppliers, attaching Supplemental Conditions and/or Appendices, completing and reviewing all quantity take-offs, drafting Drawing and document logs, and drafting and sending Letters of Regret.
  • Provide various administrative support, such as photocopying, printing, Boardroom set-up and clean-up for meetings, binding, courier, assembling packaging documents and other project elements, assisting the Office Manager with office supply inventory and replenishment, and other office/project administrative tasks as requested.
Requirements
  • MS Office Suite (create and modify word documents, use Microsoft Outlook, modify budgets, etc. via Excel Spreadsheets)
  • On-Screen Take Off (ability to format and provide take-offs for all areas/rates available from plans and details)
  • Bluebeam/Adobe, MS Project, Procore (create new projects, upload/download documents, update status/project details, distribute tender docs to bidders and other related estimating software)
  • Local experience in estimating as a general contractor and/or construction manager is an asset
  • Construction documents (Architectural, Design, Mechanical, Electrical, Structural, Civil, and Landscaping, etc), Construction science, Sequence of work, Construction Contracts and Construction Law, Construction Health & Safety, Ministry of Labor, Health Department, requirements, and Ontario and other regional/provincial building codes
About Prodigy Group

Prodigy Group is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market. Our people serve as the driving force behind our path towards greatness, and we are committed to ensuring that every team member feels empowered to embrace their authentic selves and to provide every team member with the opportunity to reach their full potential and make a meaningful contribution to the communities we serve.

What We Offer
  • Employer-Paid Extended Health & Dental Benefits
  • Ongoing company social activities and celebrations
How to Apply

If you're passionate about construction and eager to be part of exciting projects, we invite you to apply for this role. Please submit your application through our website. We are an equal opportunities employer and welcome applications from all qualified individuals.

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