Legal Assistant

3 weeks ago

Markham, Ontario, Canada Linds & Associates Full time
Job Title: Legal Assistant

We are seeking a highly organized and detail-oriented Legal Assistant to join our team at Linds & Associates. As a Legal Assistant, you will provide administrative support to our lawyers and play a key role in the day-to-day operations of our office.

Key Responsibilities:
  • Manage calendars and ensure they are up to date, reminding lawyers of meetings and appointments.
  • Arrange meetings, book conference rooms, and coordinate with attendees.
  • Assist with travel bookings and related details.
  • Perform photocopying, printing, and filing tasks.
  • Support lawyers in marketing activities, including pitch preparation and presentations.
Communication Skills:
  • Take internal and external telephone queries and respond accordingly.
  • Monitor post and/or e-mails and deal with them as necessary.
  • Liaise with administrative support departments on behalf of lawyers.
Client Relationship Management:
  • Become familiar with client contacts and details.
  • Enter, maintain, and update client information in our CRM system.
  • Deal with basic client queries and general administration.
Document Production:
  • Check correspondence and documents produced by the Document Production team.
  • Undertake basic/minor amendments as necessary.
  • Produce and maintain Excel spreadsheets as required.
Financial - Billing:
  • Assist lawyers in recording their time and entering it onto the system.
  • Liaise with lawyers and accounts to produce standard pre-bill financial/time reports.

We are looking for a highly skilled and organized individual who is able to work effectively in a fast-paced environment. If you have a strong attention to detail and excellent communication skills, we encourage you to apply for this exciting opportunity.

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