Office Support Specialist
3 weeks ago
We are seeking a highly skilled Office Administrative Assistant to join our team at Ontario Limited.
Responsibilities:- Coordinate office operations and manage day-to-day tasks with minimal supervision.
- Supervise staff in various areas of responsibility, ensuring effective communication and workflow.
- Evaluate daily operations and implement process improvements to increase efficiency.
- Motivate staff and provide constructive feedback to enhance performance.
- Plan and control budget and expenditures, maintaining financial transparency.
- Establish and implement policies and procedures, ensuring compliance with industry standards.
- Record and prepare minutes of meetings, seminars, and conferences, providing accurate documentation.
- Determine and establish office procedures and routines, streamlining workflows.
- Schedule and confirm appointments, managing calendars and coordinating schedules.
- Manage contracts, ensuring timely execution and compliance.
- Answer telephone and relay telephone calls and messages, providing exceptional customer service.
- Oversee the analysis of employee data and information, identifying trends and opportunities for growth.
- Answer electronic enquiries, providing prompt and accurate responses.
- Compile data, statistics, and other information, presenting findings to stakeholders.
- Order office supplies and maintain inventory, ensuring seamless operations.
- Greet people and direct them to contacts or service areas, providing a welcoming environment.
- Set up and maintain manual and computerized information filing systems, ensuring accuracy and accessibility.
- Type and proofread correspondence, forms, and other documents, ensuring high-quality output.
- Perform data entry, maintaining records and databases.
- Provide customer service, resolving issues and concerns promptly.
- Maintain and manage digital databases, ensuring security and integrity.
- Perform basic bookkeeping tasks, reconciling accounts and tracking expenses.
- Conduct performance reviews, evaluating employee performance and providing feedback.
- Supervise office and volunteer staff, fostering a positive work environment.
- College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
- 1 to less than 7 months of experience.
- A competitive salary of $45,000 - $55,000 per annum, based on experience.
- A comprehensive benefits package, including health, dental, and vision coverage.
- A generous paid time off policy, ensuring work-life balance.
- Opportunities for professional growth and development, enhancing career prospects.
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Office Support Specialist
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Administrative Support Specialist
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