Office Support Specialist

3 weeks ago


Windsor, Ontario, Canada Ontario Limited Full time
Job Description

We are seeking a highly skilled Office Administrative Assistant to join our team at Ontario Limited.

Responsibilities:
  • Coordinate office operations and manage day-to-day tasks with minimal supervision.
  • Supervise staff in various areas of responsibility, ensuring effective communication and workflow.
  • Evaluate daily operations and implement process improvements to increase efficiency.
  • Motivate staff and provide constructive feedback to enhance performance.
  • Plan and control budget and expenditures, maintaining financial transparency.
  • Establish and implement policies and procedures, ensuring compliance with industry standards.
  • Record and prepare minutes of meetings, seminars, and conferences, providing accurate documentation.
  • Determine and establish office procedures and routines, streamlining workflows.
  • Schedule and confirm appointments, managing calendars and coordinating schedules.
  • Manage contracts, ensuring timely execution and compliance.
  • Answer telephone and relay telephone calls and messages, providing exceptional customer service.
  • Oversee the analysis of employee data and information, identifying trends and opportunities for growth.
  • Answer electronic enquiries, providing prompt and accurate responses.
  • Compile data, statistics, and other information, presenting findings to stakeholders.
  • Order office supplies and maintain inventory, ensuring seamless operations.
  • Greet people and direct them to contacts or service areas, providing a welcoming environment.
  • Set up and maintain manual and computerized information filing systems, ensuring accuracy and accessibility.
  • Type and proofread correspondence, forms, and other documents, ensuring high-quality output.
  • Perform data entry, maintaining records and databases.
  • Provide customer service, resolving issues and concerns promptly.
  • Maintain and manage digital databases, ensuring security and integrity.
  • Perform basic bookkeeping tasks, reconciling accounts and tracking expenses.
  • Conduct performance reviews, evaluating employee performance and providing feedback.
  • Supervise office and volunteer staff, fostering a positive work environment.
Requirements:
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • 1 to less than 7 months of experience.
Benefits:
  • A competitive salary of $45,000 - $55,000 per annum, based on experience.
  • A comprehensive benefits package, including health, dental, and vision coverage.
  • A generous paid time off policy, ensuring work-life balance.
  • Opportunities for professional growth and development, enhancing career prospects.
Estimated Salary: $50,500Work Term: PermanentWork Language: EnglishHours: 30 hours per week

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