Executive Support Specialist

4 weeks ago


St Catharines, Ontario, Canada Niagara Peninsula Orthodontics Full time

Niagara Peninsula Orthodontics is a dynamic and fast-paced dental practice seeking an experienced Executive Support Specialist to manage multiple offices.

The ideal candidate will have at least 3 years of experience in a dental or medical office environment, with a strong focus on administrative duties. This role offers the opportunity to work in a professional setting, utilize organizational skills, and contribute to the success of our team.

Key responsibilities include:

Duties

  • Greet visitors and welcome them in a friendly and professional manner.
  • Answer phone calls and direct them to the appropriate staff member.
  • Prepare financial documents and manage filing systems both physically and digitally.
  • Schedule appointments and maintain accurate calendars.
  • Assist with inventory management and ordering office supplies.

Requirements

  • Previous experience in a clerical or administrative role.
  • Knowledge of office procedures and protocols.
  • Excellent organizational skills, with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Professional demeanor and a positive attitude.
  • Ability to multitask and work efficiently in a fast-paced environment.

This is a full-time position, requiring approximately 30-40 hours per week. We are looking for a long-term commitment from our ideal candidate, who must be a motivated leader with excellent interpersonal skills. The expected salary range for this position is $20-$30 per hour, based on industry standards and location factors.



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