Administrative Assistant
3 weeks ago
We are seeking an experienced Administrative Assistant to join our dynamic team in the Surgery Department at North York General Hospital. As an Administrative Assistant, you will provide specialized administrative support to the Surgical Program, utilizing your exceptional organizational and problem-solving skills to assist in achieving program and organizational objectives.
Key Responsibilities
Provides administrative support to the Surgical Program, utilizing demonstrated judgment, initiative, and independence to assist in achieving program and organizational objectives.
Coordinates efforts across cross-functional/program teams to ensure timely delivery of necessary materials.
Manages confidential information in a sensitive and professional manner.
Complies with Occupational Health and Safety Standards.
Coordinates and plans meetings, including preparation and documentation of agendas, minutes, work plans, and project charters, as well as room setup (IT, computer, etc.).
Develops reports and PowerPoint presentations as required.
Requirements
Undergraduate degree preferred.
Secretarial courses or diploma or certificate in Office Administration.
Knowledge of office and management principles.
Ability to utilize standard office equipment and order routine supplies.
Knowledge of Medical terminology an asset.
Knowledge of Surgical terminology an asset.
Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
Electronic Medical Records experience preferred.
At least three years in a senior secretarial position with administrative experience.
Extensive calendar management experience.
Excellent organizational and problem-solving skills: able to organize/plan ahead, i.e., committee work.
Excellent written and verbal communication skills.
Excellent interpersonal and customer service skills.
Ability to work independently.
Accurate minute-taking skills, filing.
Accurate keyboarding, word processing skills - minimum 55 wpm.
Ability to prioritize, multi-task, and effectively manage time and balance schedule of Program Directors.
Resourcefulness and ability to adapt in response to Program's needs.
Flexible with schedule.
Bilingualism in French/English preferred.
What We Offer
Working at North York General Hospital means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Full-Time Permanent Position, with 8 hours shifts, days, and On-call shifts in the Program-Management Surgical Program. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca
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