Business Operations Coordinator
4 days ago
We are currently seeking a Business Operations Coordinator to work closely with our senior leadership team. This role requires a high level of trust and integrity around the protection of confidentiality.
The successful candidate will be responsible for providing administrative assistance and operational support for the Senior Leadership Team. This includes managing schedules, appointments, and travel arrangements, as well as coordinating team events and supporting community-building initiatives.
Key Responsibilities:
- Provide administrative support to the Senior Leadership Team.
- Manage schedules, appointments, and travel arrangements.
- Coordinate team events and support community-building initiatives.
- Manage group-wide meetings and agendas.
- Track action items and follow up on tasks.
- Review and respond to incoming e-mail correspondence.
- Organize and reconcile professional finances and expenses.
- Liaise with external partners, vendors, and clients.
- Maintain internal documentation and knowledge management systems.
What You Will Work On:
- Contribute to the planning, organization, and execution of special projects.
- Work autonomously within established parameters.
- Develop strong interpersonal relationships with other departments and individuals across the organization.
What We Are Looking For:
- 10+ years of experience working as an executive assistant or in a similar role.
- Exposure to senior leaders, business strategy, and decision-making.
- High degree of trust and integrity around the protection of confidentiality.
- Collaborative mindset with a bias to action.
- Flawless written and verbal communication skills.
- Strong interpersonal skills and capacity to develop high levels of trust.
- Able to work independently with a deadline-oriented mindset.
- Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur.
- High degree of professionalism, emotional intelligence, and trust.
Compensation
Our Total Rewards Program includes competitive, equitable salary with top-tier health benefits, dental, and vision insurance.
Benefits include:
- Hybrid work environment.
- Flexible time off policy.
- RRSP matching and RESP contribution.
- Clioversary recognition program.
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