Executive Support Specialist

3 weeks ago

Toronto, Ontario, Canada Drake International Full time
Job Summary:
Drake International is seeking a highly skilled Executive Assistant to provide exceptional administrative support to our senior Executive. As an Executive Assistant, you will be responsible for managing the Executive's calendar, scheduling appointments, and coordinating meetings. You will also handle correspondence, prepare reports, and maintain organized files and records.
Key Responsibilities:
  • Manage the Executive's calendar, schedule appointments, and coordinate meetings.
  • Handle correspondence, including emails, phone calls, and mail.
  • Prepare reports, presentations, and other documents as needed.
  • Maintain organized files and records.
  • Assist with the coordination and management of philanthropic initiatives and events.
  • Liaise with non-profit organizations, donors, and stakeholders.
  • Track and report on philanthropic activities and outcomes.
  • Support the planning and execution of arts and entertainment events.
  • Coordinate with artists, performers, and industry professionals.
  • Manage event logistics, including venue bookings, catering, and travel arrangements.
  • Handle personal and confidential matters for the family.
  • Manage household staff and vendors.
  • Oversee family calendars, travel itineraries, and special projects.
  • Assist in the research and evaluation of potential hotel acquisition opportunities.
  • Coordinate with real estate agents, legal advisors, and financial analysts.
  • Organize and manage due diligence processes, including documentation and compliance.
  • Support the negotiation and closing of acquisition deals.
  • Monitor and report on the performance of acquired properties.
  • Serve as a liaison between the CEO and internal/external parties.
  • Ensure timely and accurate communication across all areas of responsibility.
  • Facilitate information flow and follow-up on action items.
  • Assist in identifying and evaluating potential investment opportunities.
  • Coordinate with entrepreneurs, startups, and venture capital firms.
  • Support in presentations if needed.

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