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Administrative Coordinator

2 months ago

Burnaby, British Columbia, Canada PHSA Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at PHSA. As an Administrative Coordinator, you will provide administrative support to our program/department, ensuring the smooth operation of daily administrative tasks.

Key Responsibilities
  • Provide confidential administrative and secretarial support to the program/department, following administrative policies and procedures.
  • Coordinate the flow of information, maintain the integrity and confidentiality of all information, and communicate internally and externally to respond to inquiries and clarify details.
  • Coordinate appointments and meetings, attend and record management meetings, arrange travel and accommodation, and coordinate meeting logistics.
  • Design, create, and maintain correspondence, documents, presentations, orientation packages, and spreadsheets for authorization by the management team.
  • Process confidential and sensitive documents, and support leadership in setting a positive, collaborative, efficient tone for the program/department.
Requirements
  • A level of education, training, and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.
  • Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
  • Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet, and presentation software, at an intermediate level.
  • Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
  • Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
  • Demonstrated interpersonal and time management skills.
  • Ability to type 60 words per minute.
What We Offer
  • A comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
How to Apply

Please submit your application through our website. We thank all applicants for their interest; however, only those selected for an interview will be contacted.