Administrative Coordinator

3 weeks ago

Burnaby, British Columbia, Canada BC Housing Full time

POSITION SUMMARY

The Administrative Coordinator is responsible for providing high-level administrative support to the Vice President (VP) or Associate Vice President (AVP) in the office of BC Housing. This includes managing the efficient administration of the office, ensuring new staff are set up with the necessary supplies, software, and equipment, and coordinating regular meetings for the branch administration team.

CANDIDATE PROFILE

The successful candidate will have the following:

  • Diploma in commerce or business administration or other relevant fields.
  • Considerable experience in managing administration activities within a fast-paced, complex environment.
  • Or an equivalent combination of education, training and experience acceptable to the Employer.

KEY RESPONSIBILITIES

The Administrative Coordinator will be responsible for:

  • Managing the office budget and preparing budget analysis reports.
  • Coordinating departmental communications and regional training initiatives.
  • Providing technical support for information systems and serving as the administrative liaison with other departments/branches and external contacts.

REQUIREMENTS

The successful candidate will have:

  • Sound knowledge of the practices of managing an office for a senior executive.
  • Considerable knowledge of the branch's policies, programs, and operating requirements.
  • Good knowledge of the management, business, and administrative practices of development and asset strategies projects.
  • Ability to assess branch requirements, develop new administrative approaches to conducting business, and lead the planning and implementation of these changes.
  • Ability to manage multiple issues and projects, coordinate work with others, and keep senior management staff apprised of major issues.
  • Ability to foster strong working relationships with internal and external stakeholders to accomplish objectives.
  • Ability to exercise judgement, diplomacy, and tact in dealing with varied day-to-day issues.
  • Excellent conflict resolution, consensus building, and interpersonal skills.
  • Excellent verbal and written communication, organizational, analytical, problem-solving, time management, and expediting skills.
  • Proficiency in the use of computer applications including Microsoft Word, Excel, PowerPoint, Access, and Project.

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