Administrative Coordinator
3 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Clinical Program teams. The successful candidate will be responsible for facilitating daily operations, coordinating calendars, and providing administrative and clerical functions to support the Program Directors.
Key Responsibilities- Calendar Coordination: Plan and coordinate calendars to optimize scheduling and address priority requests.
- Supporting Leaders: Keep multiple leaders informed on their projects and status of work, plan weekly touch-base meetings, and ensure submissions to outside agencies are completed and deadlines met.
- File Management: Create and maintain file folders, both physical and digital, and ensure all relevant information is filed and easily retrievable.
- Meeting Preparation and Implementation: Execute all important steps in meeting stages, including pre-meeting preparation, meeting execution, and post-meeting follow-up.
- Communication: Prepare and send memos and communications as requested, and promote a positive work environment.
- Service Delivery: Order supplies and materials, arrange for completion of work orders, complete payroll and payroll adjustments, and assist with onboarding of new team members.
- Office administration diploma from a recognized college or equivalent experience.
- Minimum of 3 years of experience as an Administrative Assistant, preferably in a hospital setting.
- Medical terminology certificate or equivalent experience.
- Excellent typing speed (minimum 50 wpm) and computer software skills, including Microsoft Office.
- Excellent time management, interpersonal, and customer service skills.
- Demonstrated commitment to confidentiality and a satisfactory employment and attendance record.
Halton Healthcare is an equal opportunity employer committed to diversity, equity, and inclusion. We offer a competitive salary range of $26.49 - $33.11 per hour and a comprehensive benefits package.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
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