Administrative Coordinator

4 weeks ago

Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full time

Job Summary

The Administrative Coordinator will provide administrative support to the Family Support Services team, including calendar management, meeting organization, and information management. The successful candidate will have excellent communication and organizational skills, and be able to work independently and as part of a team.

Responsibilities

  • Provide administrative support to the Family Support Services team, including calendar management, meeting organization, and information management.
  • Manage calendars and schedules for the Family Support Services Director and other clinical leaders as requested.
  • Organize meetings for counseling and family engagement, set up virtual meetings, meeting rooms, and video conference equipment.
  • Respond to incoming telephone and email requests for Counseling and Family Engagement and direct inquiries to appropriate individuals.
  • Support data and information-collection processes as needed for Counseling and Family Engagement teams.
  • Support creation and maintenance of schedules, including clinical, on-call, vacation, etc.
  • Support Family Support Services team communication and information management, including developing efficient information-sharing processes using available tools/applications.
  • Support development and documentation of Family Support Services administrative and operating processes.
  • Assume other related responsibilities as assigned.

Requirements

  • A level of education, training, and experience equivalent to a Diploma in Project Management, Administration, or Bachelor's degree in Health, Education, Communication, and/or related discipline.
  • Three to five years' experience or an equivalent combination of education, training, and experience.
  • Excellent verbal and written communication skills.
  • Commitment to excellent customer service and family-centered care in a fast-paced, diverse, and emotionally sensitive environment.
  • Ability to communicate with internal and external partners in a manner that promotes positive and respectful relationships.
  • Ability to handle sensitive and confidential information; exercises high level of judgment, tact, and discretion in both internal and external interactions.
  • Strong administration support skills, including business correspondence.
  • Well-versed in MS Office (Outlook, Word, Excel, Teams, etc.).
  • Familiarity with creating and editing online team workspace sites, such as Confluence, Sharepoint, etc.
  • Detail-oriented and maintains high level of organization.
  • Adept at handling multiple priorities while maintaining attention to detail.
  • Calm, professional, pleasant demeanor particularly in the face of distractions, shifting priorities, and stressful situations.
  • Demonstrated ability to work independently, as well as a collaborative member of an interdisciplinary team.
  • Experience in similar environment (healthcare, non-profit) is an asset.
  • Valid driver's license and clear driving record will be an asset.

What We Offer

  • A competitive salary range of $56,712 - $62,149 (pro-rated to 0.75 FTE).
  • A comprehensive benefits package, including health, dental, and vision coverage.
  • A generous paid time off policy, including vacation, sick leave, and statutory holidays.
  • A commitment to ongoing professional development and training.
  • A dynamic and supportive work environment.

How to Apply

If you are a motivated and organized individual with excellent communication and administrative skills, please submit your application, including your resume and cover letter, to recruitment@canuckplace.org.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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