Administrative Associate

3 weeks ago


Surrey, British Columbia, Canada Polar Express Immigration Services Ltd Full time
Administrative Assistant Job Description

Polar Express Immigration Services Ltd seeks an experienced Administrative Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, managing daily operations, and providing exceptional customer service.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Train staff
  • Establish and implement policies and procedures
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Supervise office and volunteer staff

Requirements:

  • 1 to 2 years of experience in an administrative role
  • Ability to work independently and under pressure
  • Excellent communication and interpersonal skills
  • Proficiency in MS Word, Google Drive, and other business software


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