Facilities Manager

3 weeks ago

Metro Vancouver Regional District, Canada Waypoint Full time

Join a dynamic team at Waypoint Insurance as we seek a skilled Facilities Coordinator to oversee the efficient operation of our Metro Vancouver offices and branches.

This pivotal role involves working closely with office and branch leadership, as well as external third parties, to ensure seamless coordination of services and facilities for staff. The ideal candidate will be forward-thinking, highly organized, and skilled in building both internal and external relationships to address the unique needs of each location.

We are seeking a self-starter with a quick learning ability and sound decision-making skills to prioritize tasks and manage conflicting demands from various areas of the business.

The successful candidate will have a strong customer focus, business acumen, and process management skills, with a proven ability to interact effectively with a diverse range of stakeholders.

The estimated annual salary for this position is between $65,000 - $85,000 CAD, depending on experience. This is a hybrid role, requiring occasional travel to support office administration across Metro Vancouver branches.

About the Role
  • Office Services: Coordinate and manage office services, including equipment procurement, supplies, maintenance, repairs, asset disposal, and security for multiple locations across Metro Vancouver and Vancouver Island.
  • Communication & Administration: Collaborate with the Accounts Payable department to ensure timely processing of invoices related to office services, assist the Human Resources team in implementing and overseeing health and safety requirements across all branches, and maintain a comprehensive resource list of office and equipment contacts to streamline administrative processes.
  • Process Improvement: Support potential office relocations by coordinating with the Leadership team to source and plan for transitions, ensuring minimal disruption to operations, distribute materials and items across various locations as needed, and establish, refine, and consolidate office administrative processes to ensure consistency and efficiency company-wide.
Requirements
  • A university degree or college diploma is an asset.
  • A valid BC Class 5 Driver's License and access to a vehicle are required.
  • A minimum of 2 years of relevant experience in a fast-paced office environment is preferred.
  • Strong interpersonal and communication skills, both written and verbal, are essential for interacting effectively with a diverse range of stakeholders.

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