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Senior Administrative Coordinator, Leasing

2 months ago

Toronto, Ontario, Canada JLL Full time

Unlock Your Potential as a Senior Administrative Coordinator Leasing

We are seeking a highly skilled Senior Administrative Coordinator who will be instrumental in providing essential support to the Leasing Leadership Team, working on leasing activities, and handling other projects as needed.

Key Responsibilities:

  • Provide exceptional administrative support to the Leasing Leadership Team, including SVP and VPs
  • Compile and provide critical data on Tenant Sales and Category Sales to maximize property performance
  • Maintain accurate leasing status reports and records for potential tenants of new and existing properties
  • Update and manage leasing activity plans for shopping centers
  • Collaborate with and assist Shopping Centre Managers in the region
  • Initiate follow-up calls with retailers regarding proposal letters, legal documents, and other important documentation
  • Prepare property packages for Tenant pitch decks, including property sales reports and occupancy statistics
  • Participate in meetings with retailers and track opportunities within the portfolio
  • Prepare and coordinate meetings, including ICSC conferences, conference calls, and group meetings/events
  • Assist with travel coordination for team members, including booking flights, hotels, car rentals, etc
  • Manage leadership team calendars, correspondence, and meeting logistics
  • Take notes and minutes during meetings and circulate them as needed

Requirements:

  • Minimum of 4 years of work experience in a corporate setting
  • Prior experience in the real estate industry is preferred
  • Familiarity with retail leasing and lease reading is advantageous
  • Strong organizational, communication, and mathematical skills
  • Ability to connect quickly with individuals and influence and motivate them effectively
  • Collaborative and adaptable approach to teamwork within a fast-paced environment
  • Operate with a sense of urgency, initiative, and decisiveness
  • Creative problem-solving skills
  • Proficiency in Word, Excel, and PowerPoint
  • Knowledge of Adobe Illustrator and/or Yardi Systems is a plus

What We Offer:

  • Join an industry leader and shape the future of commercial real estate
  • Deep investment in cutting-edge technology to power your work
  • Comprehensive and competitive benefits plan
  • A supportive, caring and diverse work environment designed for your growth and well-being