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Administrative Coordinator

2 months ago

Gananoque, Ontario, Canada Bhagyalaxmi Hospitality Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Bhagyalaxmi Hospitality Inc. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Policies and Procedures: Establish and implement policies and procedures to ensure efficient office operations.
  • Training and Development: Train and develop other team members to enhance their skills and knowledge.
  • Meeting Management: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Administration: Determine and establish office procedures and routines to maintain a productive work environment.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling: Schedule and confirm appointments to ensure timely meetings and events.
  • Training and Development: Manage training and development strategies to enhance team performance.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries to provide excellent customer service.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked office.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support business needs.
  • Reception: Greet people, direct them to contacts or service areas, and provide a warm welcome to our guests.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and up-to-date records.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure professional communication.
  • Project Management: Assign, coordinate, and review projects and programs to ensure timely completion.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to maintain a productive work environment.
Work Environment

As an Administrative Coordinator at Bhagyalaxmi Hospitality Inc, you will work in a fast-paced environment with tight deadlines and a large workload. You will be required to multitask, work under pressure, and maintain attention to detail.

Personal Suitability
  • Multitasking: Ability to handle multiple tasks and priorities simultaneously.
  • Communication: Excellent oral and written communication skills to interact with colleagues, clients, and stakeholders.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Judgement: Sound judgement to make informed decisions and take calculated risks.
  • Organized: Highly organized and detail-oriented to maintain a productive work environment.
  • Team Player: Ability to work collaboratively with colleagues to achieve business objectives.
  • Accurate: High level of accuracy and attention to detail to ensure quality work.
  • Client Focus: Client-centric approach to provide excellent customer service.
  • Reliability: Reliable and trustworthy to maintain confidentiality and handle sensitive information.
  • Time Management: Ability to manage time effectively to meet deadlines and priorities.
  • Quick Learner: Willingness to learn and adapt to new technologies, processes, and procedures.