Administrative Support Specialist

3 weeks ago

Gananoque, Canada Bhagyalaxmi Hospitality Inc Full time
Job Summary

Bhagyalaxmi Hospitality Inc is seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Establish and implement policies and procedures to improve office efficiency
  • Train and develop other staff members to enhance their skills and knowledge
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines to ensure effective workflow
  • Plan, develop, and implement recruitment strategies to attract top talent
  • Schedule and confirm appointments, meetings, and events
  • Manage training and development strategies to enhance staff performance
  • Answer telephone calls, relay messages, and respond to electronic enquiries
  • Order office supplies and maintain inventory levels
  • Arrange travel, itineraries, and make reservations as needed
  • Greet visitors, direct them to contacts or service areas, and provide general assistance
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Assign, coordinate, and review projects and programs to ensure timely completion
  • Plan, organize, direct, control, and evaluate daily operations to achieve business objectives
Work Environment

The successful candidate will work in a fast-paced environment with tight deadlines, requiring strong attention to detail and multitasking skills. The ability to work under pressure and manage a large workload is essential.

Requirements
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience in an administrative role
  • Excellent oral and written communication skills
  • Ability to multitask, work under pressure, and meet deadlines
  • Strong organizational and time management skills
  • Flexibility and adaptability in a dynamic work environment
  • Ability to maintain confidentiality and handle sensitive information
  • Reliability and punctuality in attending work and meetings
  • Ability to learn quickly and adapt to new systems and procedures

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