Office Support Specialist

2 days ago

Mission, British Columbia, Canada Fastrack Glass Ltd. Full time
About the Role

Fastrack Glass Ltd. is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As a key member of our support staff, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events, ensuring all details are taken care of.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.
  • Office Procedures: Determine and establish office procedures and routines, ensuring efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries, providing excellent customer service.
  • Data Management: Compile data, statistics, and other information, maintaining accurate and up-to-date records.
  • Supply Management: Order office supplies and maintain inventory, ensuring a well-stocked and organized office environment.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations, ensuring smooth and efficient travel arrangements.
  • Reception: Greet people, direct them to contacts or service areas, and provide general assistance.
  • Document Management: Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient document management.
  • Correspondence: Type and proofread correspondence, forms, and other documents, ensuring professional and error-free communication.
Requirements
  • Language: English
  • Work Hours: 40 hours per week
  • Duration: Permanent
  • Experience: 7 months to less than 1 year
Working Conditions

Fastrack Glass Ltd. is a fast-paced environment with repetitive tasks. The ideal candidate will be able to multitask, be organized, and have a client-focused approach.

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