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Administrative Assistant

2 months ago

Portage La Prairie, Canada Winnipeg Regional Health Authority Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Secretary to provide confidential, complex clerical, secretarial and administrative support to our site(s), programs and portfolio.

Key Responsibilities
  • Provide reception and administrative support to the Regional Manager and other staff members
  • Organize and maintain work processes and records, as well as data management
  • Prepare correspondence, reports and other documents, and schedule meetings and special events
  • Transcribe and present information, and manage the Regional Manager's schedule
  • Communicate with program staff to ensure consistency of administrative support services and other documentation
Requirements
  • Graduate of a recognized Administrative Assistant Program or equivalent
  • Proficiency in Microsoft Office Applications and Outlook/Email
  • Knowledge of legislation pertinent to mental health and community services
  • Minimum two (2) years previous experience in a healthcare office environment
  • Demonstrated ability to work with minimal supervision, both independently and as part of a team
  • Demonstrated communication skills, both oral and written
  • Demonstrated ability to take initiative and recognize the Regional Manager's needs
  • Thorough knowledge of general office practices
  • Interpersonal and organizational skills
  • Ability to respect and promote a culturally diverse population
  • Proficiency in both official languages (English and French)
Working Conditions
  • Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
  • All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy
  • Requires a valid Class 5 driver's license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00