Administrative Coordinator

7 days ago

Delta, British Columbia, Canada COGNITIA Healthcare Technologies Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at COGNITIA Healthcare Technologies Ltd. As an Administrative Coordinator, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events, ensuring all logistical details are taken care of.
  • Financial Management: Plan and control budgets, track expenditures, and maintain accurate financial records.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences, ensuring all key points are captured.
  • Scheduling: Schedule and confirm appointments, meetings, and events, ensuring all parties are informed and up-to-date.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and timely manner.
  • Analysis and Reporting: Oversee the analysis of employee data and information, providing insights and recommendations to senior management.
  • Customer Service: Provide exceptional customer service, responding to queries and concerns in a prompt and professional manner.
  • Inventory Management: Order office supplies, maintain inventory, and ensure all necessary materials are available.
  • Payroll Administration: Oversee payroll administration, ensuring all employees are paid accurately and on time.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Reception Duties: Greet visitors, direct them to contacts or service areas, and provide general assistance as required.
  • Document Preparation: Type and proofread correspondence, forms, and other documents, ensuring all are accurate and complete.
  • Digital Database Management: Maintain and manage digital databases, ensuring all data is up-to-date and secure.
  • Bookkeeping: Perform basic bookkeeping tasks, including reconciliations and financial reporting.
Requirements
  • 2 years of experience in an administrative role
  • Excellent organizational and time management skills
  • Proficient in Microsoft Office and other productivity software
  • Strong communication and interpersonal skills
  • Ability to work in a fast-paced environment
What We Offer
  • Dental plan
  • Vision care benefits
  • Permanent employment
  • 30 hours per week
  • English language

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