Administrative Support Coordinator

4 days ago


Calgary, Alberta, Canada Horizon Tech Services INC Full time

About the Role:

We are seeking an experienced Administrative Support Coordinator to join our team at Horizon Tech Services INC. This role is ideal for someone who enjoys providing administrative support and has excellent organizational skills.

Job Summary:

The successful candidate will be responsible for a range of administrative tasks including direct staff management, meeting coordination, scheduling appointments, answering phone calls and electronic inquiries, data compilation, office supply ordering, and customer service provision.

Key Responsibilities:

  • Direct staff to ensure seamless workflow and efficient task completion.
  • Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate and timely documentation.
  • Schedule and confirm appointments, ensuring smooth communication with clients and colleagues.
  • Answer telephone calls and relay messages in a professional and courteous manner.
  • Handle electronic inquiries from clients, responding promptly and professionally.
  • Compile data, statistics, and other information to support business decision-making.
  • Order office supplies and maintain inventory levels to prevent stockouts and overstocking.
  • Greet visitors and direct them to relevant contacts or service areas.
  • Set up and maintain manual and computerized filing systems, ensuring easy access to important documents.
  • Provide exceptional customer service, resolving issues and addressing concerns in a timely and professional manner.

Requirements:

  • Secondary (high) school graduation certificate.
  • At least 1 year of experience in an administrative role.
  • Excellent English language proficiency.

Salary Range: $40,000 - $60,000 per annum, depending on experience and qualifications.



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