Project Coordinator

1 month ago

Kelowna, British Columbia, Canada CO_38 Bird Construction Group Full time
Project Assistant/Office Administrator

About the Role

We are seeking a highly organized and detail-oriented Project Assistant/Office Administrator to join our team at CO_38 Bird Construction Group. As a key member of our team, you will be responsible for providing administrative support to our project managers, coordinators, estimators, and superintendents.

Key Responsibilities

  • Assist with document control, submittals, and day-to-day activities to minimize the task work done by project team members.
  • Maintain office services by organizing office operations and procedures, controlling correspondence, couriers, and assigning and monitoring clerical functions.
  • Process RFI and shop drawing submissions and other project-related documents in a timely manner and maintain up-to-date and accurate tracking logs.
  • Generate and manage the review and issuance of subcontract agreements, ensuring all relevant documentation is provided and meets Bird requirements.
  • Process all change management documentation in applicable systems, ensuring accuracy at all times.
  • Maintain organized project files in accordance with company's project file structure.
  • Attend meetings and record and distribute minutes of meeting.
  • Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.
  • Create operations and maintenance (O&M) manuals and assist with as-built drawings at closeout.
  • Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
  • Organize couriers, order and maintain supplies for the office, and perform reception duties.

Requirements

  • Undergraduate degree or diploma in a relevant field (an asset).
  • 3 years' experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint.
  • Superior computer skills in Microsoft Office Word, Excel, and PowerPoint.
  • Ability to learn and adapt to changing systems, technology, and procedures.
  • Confident, detail-oriented, enthusiastic, and positive team player.
  • Superior interpersonal, organizational, and analytical skills.
  • Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
  • Effective and efficient problem-solving and decision-making skills; thoughtful, proactive, and creative.
  • Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
  • Ability to forge, grow, and maintain positive relationships with multiple groups.
  • Strong written and oral communication skills.
  • Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
  • Ability to work within tight deadlines and prioritization of work to achieve them.
  • Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail.

About Us

CO_38 Bird Construction Group is a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. We pride ourselves on the quality of our work and the way we treat each other and our partners. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

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