Administrative Assistant

1 month ago

Goderich, Canada The Salvation Army Full time

Job Summary:

The Salvation Army is seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional reception and administrative support to our team. As a key member of our office, you will be responsible for ensuring the smooth operation of our daily activities.

Key Responsibilities:

  • Provide warm and professional greetings to visitors and respond to phone calls in a timely manner.
  • Ensure that all reception duties are performed efficiently and effectively, and respond to community and staff inquiries in a professional manner.
  • Perform general office duties such as filing documents, photocopying, and distributing materials as requested.
  • Process incoming and outgoing mail, including confidential materials, and receive and distribute parcels to the appropriate personnel.
  • Order stationery supplies and maintain adequate office supplies as needed.
  • Arrange for maintenance of equipment such as photocopiers and HVAC units.
  • Assist with special projects and events, such as the Christmas season, as required.

Financial and Administrative Responsibilities:

  • Receive, record, and store donations in accordance with The Salvation Army's policies and procedures.
  • Process temporary tax receipts as applicable.
  • Submit monthly statistics via SAMIS in an accurate and timely manner.

Health and Safety:

Work in compliance with OH&S Act and Regulations and abide by The Salvation Army's health and safety policies and procedures.

Working Conditions:

  • This is a permanent part-time position based on 20 hours per week.
  • Some flexibility in scheduling is required, and some weekend and evening work may be necessary.
  • The Supervisor will set the hours of work and work schedule.
  • Working environment is typically in the office in generally agreeable conditions.
  • Ability to lift/move 25 lbs.
  • This job requires reaching, bending, and stooping frequently, working in a sitting, and standing position for periods of time.

Qualifications and Education Requirements:

  • Completed up to 2 years of Community College, a Business Administration Certificate is preferred.
  • Alternative combinations of education and experience may be considered.

Experience and Knowledge:

  • Minimum of one (1) year of prior related experience, including administrative experience.

Skills and Capabilities:

  • Proficient in Microsoft Office applications.
  • Exhibit good listening skills, have strong oral/written communication skills.
  • Excellent interpersonal skills, integrity, and adaptability.
  • Ability to maintain information in confidence and exercise good judgment.
  • Adaptable, proactive, a self-starter, and the ability to work independently.
  • Ability to learn, adapt, and utilize technology and processes quickly.
  • Attention to detail, ability to prioritize, manage multiple tasks, and the ability to complete assignments and meet deadlines with minimal supervision.
  • Ability to work independently as well as part of a team with supervision in a multi-faceted environment.
  • Effective organizational and time management skills – self-motivated and disciplined self-starter.
  • Represent the organization in a professional and engaging manner.
  • Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion, and provide an original copy of a Background Check screening as required.
  • Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

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