Executive Assistant

4 weeks ago

Winnipeg, Manitoba, Canada Randstad Canada Full time
Executive Assistant Opportunity

We are seeking a highly organized and dynamic individual to join our team as an Executive Assistant for a contract position.

Key Responsibilities:
  • Arrange schedules for senior leaders, prioritizing meetings and resolving any conflicts.
  • Create documents, presentations, and reports, which may involve conducting research.
  • Process invoices promptly, ensuring they undergo review and receive necessary approvals.
  • Order office supplies.
  • Maintain orderly filing systems, both electronic and paper-based, for easy information retrieval.
  • Format outgoing correspondence and assist with new employee orientation.
  • Coordinate travel arrangements for team members.
  • Record, transcribe, and disseminate meeting minutes.
  • Prepare and submit expense reports for both leaders and staff.
  • Ensure timely handling of customer inquiries and complaints, escalating issues as required.
  • Assist leaders in fostering a positive work environment by organizing milestone anniversary events.
Requirements:
  • At least 2 years experience in an Executive Assistant role.
  • Organizational and administrative skills required to perform activities in a deadline-driven environment, working with constant interruptions.
  • Excellent command of the English language (verbal and written).
  • Proficient in Microsoft Office (MS Word, MS Outlook and MS Excel).
  • Ability to receive direction from multiple individuals.
  • Ability to deal with varying personalities of internal and external clients.
  • Strong attention to detail.
  • Previous office experience is required.
How to Apply:

Please submit your resume and a cover letter to the contact information provided. We thank all applicants for their interest in this position and only those selected for interviews will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise.

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