Executive Assistant

1 month ago

Winnipeg, Manitoba, Canada North End Community Renewal Corporation Full time

Job Summary: As an Executive Assistant at North End Community Renewal Corporation, you will play a vital role in supporting the Executive Director in achieving organizational priorities. This position requires exceptional organizational and time management skills, as well as the ability to build strong relationships with diverse stakeholders.

Key Responsibilities:

Administration:

  • Optimize administrative procedures to ensure efficiency and productivity.
  • Analyze documents and prepare executive summaries to inform decision-making.
  • Manage confidential records and files with discretion and attention to detail.

Meeting Coordination:

  • Prepare for meetings, including scheduling and booking venues, to ensure seamless execution.
  • Ensure the Executive Director is prepared with necessary documents and agendas.
  • Take and distribute meeting minutes, and follow up on action items to maintain momentum.

Research and Documentation:

  • Conduct research and compile data to support the Executive Director's initiatives.
  • Create detailed reports and presentations to communicate findings and recommendations.

Stakeholder Engagement:

  • Manage relations with internal teams, external partners, and key stakeholders to foster collaboration and understanding.
  • Ensure clear communication between all parties to maintain a positive and productive work environment.
  • Represent the Executive Director in meetings and events as needed to promote the organization's mission and values.

Qualifications:

  • A bachelor's degree or equivalent professional experience in fields such as Office Administration, Business Administration, Communication, Management, or Public Administration.
  • Experience in an executive support role with strong organizational and time management skills.
  • Proficiency in office software and digital tools to stay up-to-date with industry standards.
  • Alignment with North End Community Renewal Corporation's mission and an understanding of the non-profit sector.
  • Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
  • Problem-solving abilities and adaptability to changing priorities.

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