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Administrative Assistant

2 months ago

Oshawa, Ontario, Canada Durham College Full time
About Durham College

Durham College is a leading post-secondary institution, renowned for its innovative and transformative student experience. With a focus on experiential learning, the college offers a wide range of market-driven programs across multiple disciplines, including business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

The college has a strong reputation for producing graduates with the skills and knowledge employers need. With over 104,000 alumni representing the college, both locally and around the world, Durham College is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA's Top 100 employers.

Serving the Durham Region community for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs – including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

Job Summary

Durham College is seeking a temporary Administrative Support Specialist to provide administrative assistance in various roles. The successful candidate will be responsible for gathering information, responding to inquiries, and assisting with projects and miscellaneous requests.

Key Responsibilities
  • Gathering information and responding to inquiries
  • Assisting with projects and miscellaneous requests
  • Proofreading documents and preparing correspondence
  • Supporting the tracking of expenditures and payment of invoices
  • Coordinating and logistical support for meetings and special events
  • Electronic and hard copy filing
  • Preparing agendas and recording meeting notes
  • Reserving meeting rooms and sending meeting invitations
  • Maintaining documents and updating information on portals
Requirements
  • Diploma or certificate in Office Administration or a related field
  • Related work experience in an administrative support role
  • Exceptional interpersonal and communication skills
  • Results-oriented, professional, and tactful
  • Able to effectively prioritize workload
  • Advanced level MS Office skills and computer and software application skills