Current jobs related to Administrative Assistant - Oshawa, Ontario - Ontario Tech University
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada CB Canada Full timeJob Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including word processing, filing, and faxing, as well as performing data entry in an Excel spreadsheet.Key...
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada CB Canada Full timeJob Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including word processing, filing, and faxing, as well as performing data entry in an Excel spreadsheet.Key...
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada CB Canada Full timeAdministrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff...
-
Administrative Assistant
1 month ago
Oshawa, Ontario, Canada CB Canada Full timeAdministrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff...
-
Administrative Assistant
3 weeks ago
Oshawa, Ontario, Canada CB Canada Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including word processing, filing, and faxing.Key Responsibilities:Complete word processing, filing, and...
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Ontario Power Generation Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Power Generation. As an Administrative Assistant, you will provide comprehensive administrative support to Senior Managers and their departments, utilizing new technologies to deliver efficient processes in areas such...
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Ontario Power Generation Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Power Generation. As an Administrative Assistant, you will provide comprehensive administrative support to Senior Managers and their departments, utilizing new technologies to deliver efficient processes in areas such...
-
Administrative Assistant
3 weeks ago
Oshawa, Ontario, Canada Ontario Power Generation Full timeJob Title: Administrative AssistantOntario Power Generation (OPG) is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide comprehensive administrative support to senior managers and their departments, utilizing new technologies to deliver efficient processes in areas such as...
-
Administrative Assistant
1 month ago
Oshawa, Ontario, Canada Ontario Tech University Full timeJob Summary:The Administrative Assistant will provide high-level administrative support to several units within the Office of the Provost. The successful candidate will be a team player who can work independently and collaboratively with others to achieve administrative goals.Key Responsibilities:Provide confidential administrative support to the AVP DIB and...
-
Administrative Assistant
1 month ago
Oshawa, Ontario, Canada Ontario Tech University Full timeJob Summary:The Administrative Assistant will provide high-level administrative support to several units within the Office of the Provost. The successful candidate will be a team player who can work independently and collaboratively with others to achieve administrative goals.Key Responsibilities:Provide confidential administrative support to the AVP DIB and...
-
Administrative Services Assistant
3 weeks ago
Oshawa, Ontario, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly skilled Administrative Services Assistant to join our team at beBee Professionals in Oshawa. As an Administrative Services Assistant, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to our...
-
Administrative Assistant
1 month ago
Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
-
Administrative Assistant
1 month ago
Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
-
Executive Administrative Assistant
1 month ago
Oshawa, Ontario, Canada Durham Catholic District School Board Full timeJob Title: Executive Administrative AssistantWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at the Durham Catholic District School Board. As a key member of our administrative team, you will provide exceptional support to our Superintendent and other senior leaders, ensuring the smooth operation of our...
-
Executive Administrative Assistant
1 month ago
Oshawa, Ontario, Canada Durham Catholic District School Board Full timeJob Title: Executive Administrative AssistantWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at the Durham Catholic District School Board. As a key member of our administrative team, you will provide exceptional support to our Superintendent and other senior leaders, ensuring the smooth operation of our...
-
Executive Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Durham Catholic District School Board Full timeJob Title: Executive Administrative AssistantThe Durham Catholic District School Board is seeking a highly skilled and experienced Executive Administrative Assistant to provide administrative support to the Superintendent and their assigned responsibilities. The successful candidate will be responsible for providing exceptional administrative services,...
-
Executive Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Durham Catholic District School Board Full timeJob Title: Executive Administrative AssistantThe Durham Catholic District School Board is seeking a highly skilled and experienced Executive Administrative Assistant to provide administrative support to the Superintendent and their assigned responsibilities. The successful candidate will be responsible for providing exceptional administrative services,...
-
Business Administration Assistant
3 weeks ago
Oshawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a highly organized and detail-oriented Administrative Support Specialist to support our office team at beBee Professionals in Oshawa. As an Administrative Support Specialist, you will be responsible for handling a variety of administrative tasks, ensuring smooth day-to-day office functions.Key Responsibilities:Manage office correspondence,...
Administrative Assistant
4 weeks ago
Job Summary:
The Administrative Assistant will provide high-level administrative support to several units within the Office of the Provost. The successful candidate will be a team player who can work independently and collaboratively with others to provide a variety of administrative duties.
Key Responsibilities:
- Provides confidential administrative support to the AVP DIB and other Directors in the Provost Unit.
- Manages multiple calendars and schedules while maintaining a high level of confidentiality and discretion.
- Excellent communication skills dealing with individuals in person, virtually, over the phone, and in a variety of written formats.
- Provides meeting and committee support including scheduling, agendas, taking minutes.
- Develops or maintains electronic documents or filing systems for the management teams as required.
- Office reception and first point of contact for guests, students, staff, and visitors.
- Troubleshoots and escalates office administration issues for the management team as required.
- Provides HR Administration with administrative support for ad hoc hiring Committee for all units.
- Coordinates the HR EPAF and ATF requirements and ensures that the onboarding processes are completed as required.
- Works collaboratively and coordinates administrative work with other administrative team members in the Office of the Provost.
- Prepares Concur reconciliation and expense claims.
- Assists in the coordination of travel arrangements as required.
- Other administrative duties as assigned by the management team.
Required Skills:
- Excellent attention to detail and the ability to manage high volume and multiple demands.
- Ability to maintain a high level of confidentiality while handling sensitive information and exercise appropriate judgment while working with this information.
- Positive attitude and an excellent ability to build relationships with multiple teams and stakeholders.
- Excellent communication and interpersonal skills.
- Ability to read and interpret policies, procedures, relevant guidelines, and other documents to carry out administrative support functions.
- Strong organizational skills.
- Ability to work independently and in a collaborative team environment.
- Excellent time management skills and the ability to take initiative.
- Strong judgment, flexibility, and adaptability.
Required Education:
- Completion of a formal post-secondary/college/university program of two academic years.
- An equivalent combination of education and related experience may be considered.
Required Experience:
- The incumbent must possess over three years of experience as an administrative assistant within a similar environment.
- An equivalent combination of education and related experience may be considered.
Knowledge:
- Experience working with Ontario Tech U systems (FAST, Banner, EPAF, Concur) would be an asset.
- Intermediate to advanced knowledge and skills using Microsoft Office software Word, Excel, PowerPoint.
- Intermediate to advanced knowledge of virtual meeting platforms including Google Meets, Zoom, Teams.
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until August 7, 2024, or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization, and decolonization (EDIID) and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact, Health and Disability Management Specialist. For more information about the university's policies for accommodating employees with disabilities, please review the university's.
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation, which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, which includes Algonquin, Ojibway, Odawa, and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 8/12/2024
