Project Coordinator

2 months ago

Kelowna, British Columbia, Canada Interior Health Authority Full time
About the Job

In accordance with the established vision and values of the Interior Health Authority, the Project Manager is responsible for facilitating and coordinating the design, construction, and building commissioning stages for all major capital, upgrade, and operational projects at one or more assigned sites within the Interior Health Authority Region.

The Project Manager provides leadership and expertise to ensure that projects at the assigned site(s) are delivered within scope, cost, time, and quality to the client's satisfaction and within a safe working environment.

Key Responsibilities
  • Project Design: Leads and facilitates all stages of project design (on multiple projects) to ensure cost effectiveness, adherence to building standards/codes, and consistency with technical, project's scope of work, and functional program requirements.
  • Liaison and Communication: Acts as a liaison between consultants and internal clients during the planning stages to ensure compliance with client requirements, application of sound industry practices, and consistency with Interior Health Authority policies and practices.
  • Project Scheduling: Participates in project steering committee meetings to establish project schedules.
  • Project Budgeting: Participates in the establishment and verification of project budgets.
  • Design Review: Reviews all drawings and specifications to ensure adherence to building standards and coordinates input from client users to confirm functionality.
  • Technical Analysis: Analyzes technical and situational information to determine the project's potential impact on services, facilities, systems, and/or staff.
  • Cost Estimation: Responsible for the preparation of cost estimates.
  • Project Reporting: Responsible for the reporting and quality control of assigned major capital projects.
  • Design Evaluation: Evaluates design specifications to ensure they are within allocated budgets and scope at various project milestones.
  • Contractor Performance: Monitors consultant and contractor performance for adherence to contract conditions, budget, and schedules.
  • Project Invoicing: Ensures accurate and timely reporting. Approves project invoices and progress claims for payment.
  • Project Construction: Leads and facilitates all stages of project construction (on multiple projects) to ensure cost effectiveness, adherence to building standards/codes, and consistency with technical, project's scope of work, and functional program requirements.
  • Construction Review: Reviews functional project design to ensure that all construction requirements have been included (e.g. decanting, demolition, and building system issues).
  • Request for Proposal: Prepares the Request for Proposal or tender documents.
  • Construction Monitoring: Monitors all stages of construction to ensure cost effectiveness, adherence to contract terms of reference, and consistency with technical and functional program requirements.
  • Documentation Review: Reviews and approves all documentation related to the administration of the construction contract.
  • Site Inspections: Performs or arranges for site inspections.
  • Contractor Compliance: Ensures consultants and constructors meet their contractual obligations.
  • Operational Commissioning: Leads and facilitates all stages of operational commissioning (on multiple projects) to ensure cost effectiveness, adherence to building standards/codes, and consistency with technical, project's scope of work, and functional program requirements.
  • Commissioning Plan: Coordinates and/or participates in the development and implementation of building commissioning plan.
  • User Orientation: Meets with users to review arrangements/requirements for moves.
  • Pre-Move Tasks: Meets with all support departments to schedule adequate time for pre-move tasks.
  • Testing and Inspection: Facilitates testing and equipment inspection processes.
  • User Training: Ensures orientation and training to client users on new equipment (e.g. nurse call system is arranged).
  • Space Verification: Verifies that space and components are functional.

Occupational Health and Safety: In alignment with IH's Occupational Health & Safety Program, maintain a healthy and safe work environment through complying with and implementing applicable Occupational Health and Safety Regulation, responding to requests from WSBC, identifying hazards and communicating risks, ensuring compliance with employee training, conducting effective incident investigations and implementing required corrective actions.

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