Print and Proxy Administrator
1 month ago
About the Role:
The Administrator will play a key role in supporting the day-to-day operations of print and proxy services, ensuring the smooth execution of shareholder meetings and mailings. This role involves internal interactions with colleagues, relationship managers, and finance, as well as external interactions with brokers, vendors, shareholders, and issuer clients or agents.
Key Responsibilities:- Initiate specialized meeting setup and external and internal notices to comply with regulatory requirements under National Instruments 54-101, 51-102, and the relevant Corporate Acts.
- Coordinate, monitor, print, and mail services for proxy and non-proxy materials, between relationship managers, issuers, and vendors in accordance with regulatory requirements.
- Validate and tabulate proxies according to Security Transfer Association of Canada (STAC) Proxy Protocol Guidelines.
- Provide reports to the Relationship Management teams, including vote reports, vote reject reports, and overvoting reports.
- Ensure the Relationship Management team has appropriate reporting to act as scrutineer at the shareholder meeting.
- Manage confidential shareholder information and voting.
- Complete affidavits of mailing for submission to clients.
- Prepare post-meeting packages of material for client distribution.
- Complete billing files for submission to finance.
- Process electronic files and reports.
- Update and maintain internal databases.
- Prepare spreadsheets for reporting.
- Coordinate with internal and external stakeholders.
- Track and perform document management tasks.
- Complete and track monthly billable services.
- Proficiency in database management and Microsoft Office Suite (Word, Excel, and Gmail/Google).
- Minimum one year experience in corporate/commercial or securities industry.
TMX Investor Solutions Inc. is a leading provider of financial services, connecting global markets and empowering businesses to thrive. Our team is dedicated to delivering exceptional results and creating a positive impact on the communities we serve.
We offer a dynamic and inclusive work environment, with opportunities for growth and development. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.
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