Print and Proxy Services Administrator
2 weeks ago
About the Role
The TMX Group of companies is seeking a highly organized and detail-oriented Administrator to support the day-to-day operations of print and proxy services. This role involves initiating shareholder meetings and mailings, coordinating with internal and external stakeholders, and ensuring compliance with regulatory requirements.
Key Responsibilities
- Initiate specialized meeting setup and external and internal notices to comply with regulatory requirements under National Instruments 54-101, 51-102, and the relevant Corporate Acts.
- Coordinate, monitor, print, and mail services for proxy and non-proxy materials between relationship managers, issuers, and vendors in accordance with regulatory requirements.
- Validate and tabulate proxies according to Security Transfer Association of Canada (STAC) Proxy Protocol Guidelines.
- Provide reports to the Relationship Management teams, including vote reports, vote reject reports, and overvoting reports.
- Ensure the Relationship Management team has appropriate reporting to act as scrutineer at the shareholder meeting.
- Manage confidential shareholder information and voting.
- Complete affidavits of mailing for submission to clients.
- Complete post-meeting packages of material for client distribution.
- Complete billing files for submission to finance.
- Update and maintain internal databases.
- Prepare spreadsheets for reporting.
- Coordinate with internal and external stakeholders.
Requirements
- Proficiency in database management and Microsoft Office Suite.
- Minimum one year experience in corporate/commercial or securities industry.
- Proxy/Transfer Agent experience and familiarity with NI and NI regulations.
About TMX Investor Solutions Inc.
TMX Investor Solutions Inc. is a leading global exchange company that connects cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. We use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth.
Why Join Us?
At TMX Investor Solutions Inc., we offer a dynamic and inclusive work environment that values diversity, equity, and inclusion. We provide accommodations for applicants and employees who require them. Join our team and be part of a global organization that makes a difference in the lives of people around the world.
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