Advancement & Events Coordinator

3 weeks ago

Toronto, Ontario, Canada The York School Full time

The York School is a leading independent school in Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We're committed to excellence in education, attracting learners who thrive in a gender-inclusive community of high performance.

We're seeking a globally minded professional who's fueled by curiosity, inspired by innovation, and energized by collaboration to join our dynamic community of educators, staff, students, parents, and alumni.

Position Summary

The Event and Advancement Coordinator plays a key role in advancing the School's philanthropic initiatives while ensuring the seamless execution of advancement events and regular connections between York and the parent community. This position is part of a team of five in The York School's advancement group that collaborates with school departments to ensure operational excellence.

Key Responsibilities:

Advancement

• Support the success of York's Annual Fund, including the Graduating Class Bursary Campaign, to meet or surpass annual targets for revenue and participation amongst families and staff, through campaign monitoring, analysis, and donor follow-up

• Coordinate direct mail appeals for York's annual giving programs

• Collaborate with the Advancement team and Marketing & Communications department to create compelling video appeals for various advancement campaigns

• Maintain an active role in strengthening York's culture of philanthropy amongst families and staff members by providing examples of impact and the importance of community giving

• Maintain operational excellence through advancement-related administration on Raiser's Edge and Google Drive

• Other duties as required

Event Coordination

• Contribute to the development and execution of key advancement department events, including coordinating logistics, such as invitations and rentals, and acting as the on-site advancement team member in collaboration with stakeholders to ensure all events are executed smoothly

• Identify opportunities to partner on and enhance existing events with an advancement lens to further the culture of philanthropy at York

• Operate within budgets and provide briefs for all identified events, and notify supervisor of any anticipated budget concerns

• Liaise with the events staff to ensure requests for catering are planned and fulfilled, and detailed instructions for the Facilities and Learning & Innovation (IT) Teams

• Liaise with the Marketing and Communications department to ensure event communication materials are timely and accurate

• Collaborate with school departments on parent engagement opportunities that span from incoming parent onboarding events through to graduation events

• Execute a slate of creative activations throughout the year to give visibility to York's philanthropy in action and donor appreciation, both through internal partnerships and standalone events

• Consult and work with events staff to ensure that events' procedures and standards of excellence are maintained

• Other duties as required

Skills and Qualifications:

• Postsecondary education in a relevant field

• A minimum of 3 years of experience in fundraising and/or events planning and coordination

• Strong proficiency with computers (Microsoft Office, Google Suite, Blackbaud products including Raiser's Edge, and related applications)

• Valid Ontario driver's license

• An entrepreneurial and generous spirit, with customer service orientation and a demonstrated ability to collaborate with internal and external stakeholders

• Excellent written and verbal communication skills

• Experience in advancement writing and direct communication is considered an asset

• Strong interpersonal skills and ability to build relationships with staff and community members

• Exceptional organizational, planning, and execution skills

• Demonstrates good problem-solving skills with a focus on creative resolution and continuous improvement and the ability to manage issues in a calm and solution-oriented manner

• Has the ability to work within a fast-paced environment with short deadlines and manage multiple projects and deadlines and adjust priorities accordingly

• Experience in a CAIS environment is beneficial

• CFRE and/or PMP is beneficial

Employee Core Competencies

Flexibility & Adaptability

Breadth of Contribution

Relationship Focused

Service Orientation

Communication & Collaboration Inclusivity

Integrity & Trust

Working Requirements

• The York School Campuses, Toronto Ontario

• Some early mornings, evenings, and the very occasional weekend will be required during the academic year (early September-end of June)

• Regular local travel to event spaces, pick up and drop off of rental materials, etc.

• Lifting approximately 10 kg or less

What We Offer

Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.

You'll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging.

THE YORK SCHOOLS' COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND ACCESSIBILITY

The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity-seeking groups. Our goal is to attract, develop, and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.

We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.

HOW TO APPLY

All qualified candidates are encouraged to apply here by submitting a cover letter and resumé.

As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.

We thank all candidates for their applications; however, only those who have submitted a full application (including a cover letter and resume) and are selected for an interview will be contacted.

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